Executive Admin for Healthcare Leadership: CMO/COO Support

thestaffpad; West Covina (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Holiday

Vacation & Sick Leave

Employee Assistance Program

Life Insurance

Tuition Reimbursement

403(b) retirement plan

Job summary

The Staff Pad in West Covina, CA is seeking an experienced Executive Administrative Assistant to support the CMO and COO. The role acts as a liaison between clinical and operational leadership, coordinating communications, meetings, and reports to strengthen organizational operations.

You will manage calendars, travel, intake and confidential information per HIPAA, prepare agendas and minutes, track action items, and assist with audits and regulatory reviews.

Qualifications

• 3+ years of executive-level administrative support experience required; healthcare leadership support preferred.
• FQHC, community health center, or healthcare experience preferred.
• Bilingual English and Spanish skills preferred.

Responsibilities

• Provide confidential executive support to the CMO and COO.
• Manage calendars, correspondence, calls, and email; resolve conflicts and deadlines.
• Coordinate travel, meetings, and expenses; prepare agendas and minutes.
• Maintain confidential health information per HIPAA and EVCHC policy.
• Liaise with clinical and operational leadership and external entities.
• Prepare reports, presentations, and meeting materials.
• Support audits, regulatory reviews, site visits, and performance initiatives.

Skills

Executive support

Calendar management

Communication

HIPAA compliance

Bilingual English/Spanish

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

The Staff Pad in West Covina, CA is seeking an experienced Executive Administrative Assistant to support the CMO and COO. The role acts as a liaison between clinical and operational leadership, coordinating communications, meetings, and reports to strengthen organizational operations.

You will manage calendars, travel, intake and confidential information per HIPAA, prepare agendas and minutes, track action items, and assist with audits and regulatory reviews.