Executive Assistant to CMO – Clinical Ops & Onboarding

TCA Health; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) plan with employer match

Paid time off

Job summary

TCA Health in Chicago, IL is seeking a Clinical Administrative Assistant to provide high-level administrative support to the Chief Medical Officer. This non-clinical role coordinates calendars, meetings, schedules, onboarding, reporting, and records, while handling confidential information with discretion.

The position requires organizational excellence, experience supporting senior leadership, and strong proficiency in Microsoft Office and EHR systems.

Qualifications

• Associate degree in business administration, healthcare administration, or related field preferred; equivalent experience considered.
• Experience supporting senior leadership preferred.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage CMO's calendar, meeting requests, correspondence, travel and priorities.
• Prepare confidential correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate provider schedules and meetings.
• Prepare agendas, distribute materials, and record minutes with timely follow-up.
• Protect confidentiality and ensure HIPAA compliance in daily operations.
• Lead administrative projects and track progress to completion.

Skills

Typing 60 WPM

MS Office

HIPAA compliance

Communication skills

Time management

Team collaboration

Education

Associate degree or equivalent

Tools

Electronic Health Records

Project-tracking tools

Job description

TCA Health in Chicago, IL is seeking a Clinical Administrative Assistant to provide high-level administrative support to the Chief Medical Officer. This non-clinical role coordinates calendars, meetings, schedules, onboarding, reporting, and records, while handling confidential information with discretion.

The position requires organizational excellence, experience supporting senior leadership, and strong proficiency in Microsoft Office and EHR systems.