Executive Admin & Medical Staff Coordinator

Universal Health Services; Willoughby (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Universal Health Services seeks an Administrative Assistant/Medical Staff Coordinator to support the CEO, CMO, and CFO, coordinating calendars, meetings, and travel while maintaining medical staff files and contract documentation.

The role balances executive support with project coordination and healthcare administration in a collaborative environment, requiring discretion with confidential information.

Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative or executive support experience.
• Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.
• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.
• Maintain physician credentialing files and medical staff documentation.
• Ensure compliance with Medical Staff Bylaws, accreditation standards, and regulatory requirements.

Skills

Executive support

Calendar management

Communication

Confidentiality

Project coordination

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

PowerPoint

Job description

Universal Health Services seeks an Administrative Assistant/Medical Staff Coordinator to support the CEO, CMO, and CFO, coordinating calendars, meetings, and travel while maintaining medical staff files and contract documentation.

The role balances executive support with project coordination and healthcare administration in a collaborative environment, requiring discretion with confidential information.