Executive Admin for General Officer HQ | SECRET Clearance

PingWind, Inc.; Fort Belvoir (VA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Eleven Federal Holidays

Paid Time Off accrued each pay period

Parental Leave

Three medical plan choices with gener…

Dental and Vision Insurance

Company paid Short-Term and Long-Term…

Company paid Life and AD&D Insurance

401k with competitive matching and v…

Continuing education assistance

Short Term / Long Term Disability &amp

Life Insurance

Medical, Dependent Care and Commuter F

Wellness benefits include Calm Health…

529 College Savings Plan

Legal Insurance

Pet Insurance

Job summary

PingWind, Inc. is seeking an Administrative Assistant to support a General Officer headquarters at Ft. Belvoir, VA. The role requires managing complex calendars, coordinating domestic and international travel, and ensuring efficient office operations in a sensitive environment.

You will be the primary contact for the Command Group, draft documents, organize meetings, and ensure secure communication across departments while upholding government policies and confidentiality.

Qualifications

• Experience providing executive-level administrative support, ideally in a military or general officer environment.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with calendar, email, presentations and document tools.
• Ability to exercise sound judgment and professionalism with sensitive information.

Responsibilities

• Maintain and coordinate schedules for Command Group senior leaders.
• Arrange meetings, conferences, and travel across time zones.
• Prioritize conflicting requests with diplomacy and tact.
• Coordinate domestic and international travel, including flights and accommodations.
• Prepare itineraries and travel documents in compliance with policies.
• Manage travel budgets and reimbursements.
• Serve as primary contact for the Command Group and handle communications.
• Draft and proofread correspondence, reports and presentations.
• Communicate effectively with all organizational levels.
• Maintain confidential filing systems for executive records.
• Coordinate meetings, conferences, and events logistics.
• Assist in project coordination and initiative management.
• Gather information from multiple sources to support decision-making.
• Monitor timelines and deliverables; ensure follow-up.
• Liaise with internal departments and external partners.
• Exercise discretion with sensitive information.
• Identify process improvements and implement new systems or tools.
• Anticipate issues and propose proactive solutions.

Skills

Executive-level support

Organizational skills

Written & verbal communication

Office productivity software

Discretion & confidentiality

Job description

PingWind, Inc. is seeking an Administrative Assistant to support a General Officer headquarters at Ft. Belvoir, VA. The role requires managing complex calendars, coordinating domestic and international travel, and ensuring efficient office operations in a sensitive environment.

You will be the primary contact for the Command Group, draft documents, organize meetings, and ensure secure communication across departments while upholding government policies and confidentiality.