Administrative Assistant

PingWind Inc.; Fort Belvoir (VA); Sur place; USD 75 000 - 105 000; Plein temps

Avantages offerts par ce poste

Eleven Federal Holidays

Paid Time Off

Parental Leave

Medical insurance

Dental and Vision Insurance

Company paid Disability

Life and AD&D Insurance

401k with matching

Continuing education assistance

Wellness benefits

529 College Savings Plan

Résumé du poste

PingWind, Inc. is seeking an Administrative Assistant to support a DoD program, providing executive-level support at a General Officer headquarters. The role involves calendar management, travel logistics (domestic and international), and confidential office operations.

The successful candidate will serve as the primary liaison for the Command Group, coordinating across departments and with external partners to ensure efficient operations and proactive problem solving. On-site at Ft. Belvoir, VA.

Qualifications

• Active SECRET security clearance required.
• Experience supporting executive-level or general officer headquarters.
• Experience coordinating complex domestic and international travel.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsabilités

• Maintain and coordinate schedules for Command Group leaders.
• Arrange meetings, travel, and meetings with time-zone considerations.
• Prepare itineraries and travel documents per policy.
• Manage travel budgets and reimbursements.
• Draft and proofread correspondence and reports.
• Coordinate meetings, events, and project support.

Connaissances

Executive support

Travel coordination

Organization

Communication

Office software

Discretion

Time management

Outils

Microsoft Office

Description du poste

Location: Ft. Belvoir, VA

Clearance: Active SECRET Clearance Required

Location: Ft. Belvoir, VA — Onsite

Scheduled: Monday–Friday, 8:00 AM – 5:00 PM

Description

PingWind is seeking a highly qualified Administrative Assistant to support an opportunity with the Department of War. This position will provide comprehensive executive administrative support within a General Officer headquarters, working directly with the Command Group — including both senior military and civilian leaders — supporting the Military Intelligence Readiness Command (MIRC). This role is responsible for managing complex calendars, coordinating domestic and international travel, and ensuring efficient office operations through sound judgment, discretion, and proactive planning. The successful candidate will serve as the

primary point of contact for the Command Group, anticipating their needs to enable peak operational efficiency.

Responsibilities

include, but are not limited to:

• Maintain and coordinate the schedules of Command Group senior military and civilian leaders, ensuring efficient time management and adherence to priorities.
• Arrange meetings, conferences, and appointments, accounting for time zones, availability, and potential conflicts.
• Prioritize and manage conflicting requests and schedules with diplomacy and tact.
• Coordinate and arrange domestic and international travel, including flights, accommodations, ground transportation, and meeting facilities.
• Prepare detailed itineraries and travel documents in compliance with company and government policies and procedures.
• Manage travel budgets, reconcile expenses, and process reimbursements in a timely manner.
• Serve as the primary point of contact for the Command Group, managing communication and information flow effectively.
• Draft and proofread correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Communicate effectively, both verbally and in writing, with individuals at all levels of the organization.
• Maintain organized and confidential filing systems for executive records and documents.
• Coordinate and make logistical arrangements for meetings, conferences, and events.
• Assist the Command Group in managing and coordinating projects and initiatives.
• Gather and synthesize information from multiple sources to support decision‑making.
• Monitor project timelines, deadlines, and deliverables, ensuring effective communication and follow‑up.
• Act as a liaison between the Command Group and internal departments, external partners, and stakeholders.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Identify opportunities for streamlining processes and improving efficiencies.
• Implement new systems, procedures, or technologies to enhance productivity.
• Anticipate potential issues or challenges and propose proactive solutions.

Required Qualifications

• Active SECRET security clearance required.
• Experience providing executive‑level administrative support, ideally within a military or general officer‑level headquarters environment.
• Demonstrated experience coordinating complex domestic and international travel.
• Strong organizational, time‑management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with standard office productivity software (calendar, email, presentation, and document tools).
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or classified information.

Preferred Qualifications

• Familiarity with military protocol, rank structure, and etiquette for engaging senior military and civilian leadership.

Travel

• Minimal travel anticipated; occasional local travel may be required to support Command Group logistics.

About Pingwind

PingWind is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cybersecurity, development, IT infrastructure, supply chain management and other professional services such as system design and continuous improvement. PingWind is a VA CVE certified Service‑Disabled Veteran‑Owned Small Business (SDVOSB) and SBA HUBZone Certified with offices in Washington DC and Northern Virginia. www.PingWind.com

Our benefits include

• Eleven Federal Holidays
• Paid Time Off accrued each pay period
• Parental Leave
• Three medical plan choices with generous employer contribution
• Dental and Vision Insurance
• Company paid Short-Term and Long-Term Disability
• Company paid Life and AD&D Insurance
• 401k with competitive matching and vesting schedule
• Continuing education assistance
• Short Term / Long Term Disability & Life Insurance
• Medical, Dependent Care and Commuter Flexible Spending AccountsEmployee Assistance Program
• Wellness benefits include Calm Health app and WellHub gym subsidy (formerly GymPass)
• 529 College Savings Plan
• Legal Insurance
• Pet Insurance

Salary Range

$75K – $105K

The pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) job responsibilities, education, certifications, experience, as well as internal equity mapping and alignment with market data, or other applicable laws.

Veterans are encouraged to apply

PingWind, Inc. does not discriminate in employment opportunities, terms, and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please