Cleared Senior Administrative Assistant

KIHOMAC, Inc.; Bedford (MA); On-site; USD 66,000 - 77,000; Full time

Benefits offered by this job

Health, Dental & Vision

401k/IRA

Life Insurance

Paid Time Off

Disability

Training & Development

Wellness Resources

Job summary

KIHOMAC, Inc. is seeking an experienced administrative professional to support PK leadership and contracting teams in a DoD-focused environment in Bedford, MA.

The role requires managing calendars, coordinating meetings, and maintaining official records with a strong emphasis on confidentiality and accuracy. You will handle complex scheduling, prepare briefing materials, and support workflow and process improvements across office operations, while ensuring compliance with program guidance and

Qualifications

• Bachelor’s degree preferred and 12+ years of general experience.
• Experience in DoD environment preferred (acquisition or program management offices).
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience administering SharePoint and document management.
• Calendar management and executive scheduling support.

Responsibilities

• Provide administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain PK records, contract closeout files, trackers, and documentation repositories.
• Oversee onboarding/offboarding and scheduling, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas/minutes.

Skills

Calendar management

Executive support

Multi-tasking

Customer service

Stakeholder engagement

Discretion with confidential info

Education

Bachelor’s Degree preferred

5+ years DoD sector experience

Tools

MS Office Suite

SharePoint

Microsoft Teams

Zoom / WebEx

Job description

Expertise and Functions

• Provide comprehensive administrative support to PK leadership and contracting teams

• Manage daily taskers, suspense actions, action items, and organizational deliverables

• Maintain PK official records, contract closeout files, trackers, and documentation repositories

• Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling

• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials

• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness

• Support workflow management, office operations, and process improvement initiatives

• Prepare official correspondence, reports, and leadership documentation

• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries

• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point

• Validate recurring reports and support ESGK training events and office activities

• Other duties as assigned
  Education/Training:

• Bachelor’s Degree preferred
  Experience:

• 12+ years of general experience

• 5+ years working in the DoD sector
  Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

• Experience administering SharePoint administration and document management

• Experience providing calendar management and executive scheduling support

• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)

• Demonstrated ability to track action items, suspense, and workflow requirements

• Experience preparing executive correspondence, reports, and briefing materials

• Experience with data collection, analysis, and administrative reporting

• Experience supporting DoD acquisition or program management offices

• Knowledge of Air Force organizational structures and administrative processes
  Interpersonal Skills:

• Ability to manage multiple priorities and competing deadlines

• Excellent customer service and stakeholder engagement skills

• Strong problem-solving and critical-thinking abilities

• Ability to collaborate with team players capable of working across diverse organizations

• Ability to handle sensitive and confidential information with discretion

• Adaptability in a fast-paced, mission-focused environment

• Proactive mindset with a continuous process-improvement approach
  Security:

• Must be a US citizen

• Must have an active Secret clearance
  Physical Requirements:

• Able to occasionally reach with hands and arms

• Prolonged periods of computer screen use, while sitting or standing at a desk

• Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)

• Able to safely lift and carry up to 20 pounds at a time

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Short Term & Long Term Disability

• Training & Development

• Wellness Resources

Salary:$65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.