Executive Admin & Events Coordinator for District Manager

Gresco Utility Supply, Inc.; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans (401(k) and pension)

Educational assistance

Paid time off (PTO)

Job summary

Gresco Utility Supply, Inc. is seeking an experienced administrative professional to support the District Manager and division with a range of office duties, travel coordination, and communications.

The role involves coordinating meetings, preparing reports, assisting HR and accounting tasks, and supporting special events and vendor activities within a dynamic, team-focused environment.

Qualifications

• High school diploma or equivalent required.
• Some college or equivalent business experience preferred.
• Strong computer skills in Word, Excel, and Outlook.
• Excellent communication and organizational abilities.

Responsibilities

• Coordinate, direct and oversee administrative support functions for the District Manager and division per personnel.
• Coordinate schedule, travel arrangements, registrations for DM.
• Monitor/assist with e-mail and other correspondence for DM.
• Distribute meeting minutes/notes for DM.
• Coordinate employee incentive programs for DM.
• Maintain division calendar and employee leave calendar.
• Draft/distribute correspondence to division personnel, vendors/manufacturers, and customers.
• Purchase cakes/flowers/meals/gift baskets/gift cards/tickets for employees and customers.
• Coordinate and maintain safety meeting records.
• Complete reports and special reports for customers, vendors, and manufacturer meetings as requested.
• Develop PowerPoint presentations for DM and Account Managers.

Skills

Strong communication

Microsoft Office

Organizational skills

Team leadership

Deadline-driven

Education

High school diploma

Some college or business experience

Tools

Word

Excel

Outlook

Job description

Gresco Utility Supply, Inc. is seeking an experienced administrative professional to support the District Manager and division with a range of office duties, travel coordination, and communications.

The role involves coordinating meetings, preparing reports, assisting HR and accounting tasks, and supporting special events and vendor activities within a dynamic, team-focused environment.