District Operations & Admin Coordinator

Grady Rentals LLC; Town of Texas (WI); On-site; USD 48,000 - 62,000; Full time

Job summary

Grady Rentals LLC seeks a District Administrator to provide administrative, operational, and financial support to the district office, coordinating with district leadership, field operations, payroll, accounting, HR, and corporate departments. This role emphasizes accurate information handling and timely communication of district needs.

The position focuses on maintaining records, supporting reports, and ensuring efficient daily operations while upholding confidentiality.

Qualifications

• High school diploma or equivalent required.
• Administrative or operations experience preferred.
• Proficient in Microsoft Office, particularly Excel.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and handle confidential information professionally.

Responsibilities

• Provide administrative and operational support to district leadership and field operations.
• Prepare and maintain reports, records, and other business documentation.
• Support labor, payroll, billing, invoicing, purchasing, and accounting processes.
• Monitor operational information for accuracy and follow up on discrepancies or outstanding items.
• Support employee administration, onboarding, and HR-related processes.
• Coordinate with corporate departments on HR, payroll, accounting, compliance, and other district needs.
• Maintain organized and confidential district records and information.
• Serve as a professional point of contact for employees, customers, vendors, and internal departments.
• Assist with office administration, scheduling, meetings, special projects, and process documentation.
• Identify opportunities to improve administrative and operational processes.
• Perform other duties as assigned to support district operations.

Skills

Excel

Administrative experience

Communication

Education

High School Diploma

Job description

Grady Rentals LLC seeks a District Administrator to provide administrative, operational, and financial support to the district office, coordinating with district leadership, field operations, payroll, accounting, HR, and corporate departments. This role emphasizes accurate information handling and timely communication of district needs.

The position focuses on maintaining records, supporting reports, and ensuring efficient daily operations while upholding confidentiality.