Executive Admin & Document Control Specialist

Dow; Freeport (TX); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Equitable compensation

Bonus opportunity

Retirement program

Employee stock purchase program

Paid time off

Job summary

Dow is seeking a Senior Administrative Specialist at our Freeport, TX site. You will provide independent administrative and document management support, manage calendars, coordinate meetings, and help ensure information flows efficiently across teams.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple priorities with limited supervision. A technical proficiency with Microsoft 365 tools and SharePoint is essential.

Qualifications

• Minimum of a High School Diploma, GED, or equivalent.
• A minimum of 3 years of relevant administrative, document management, records management, or related experience.
• Proficiency with Microsoft Office applications and collaboration tools such as Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
• Willing and able to occasionally work outside normal business hours when business needs dictate.
• U.S.-based position must allow legal work in the United States; visa sponsorship is not available.

Responsibilities

• Provide independent administrative support to leaders and teams by prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment in a fast-paced environment.
• Provide document administration support, including coordinating the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records.
• Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information management systems.
• Coordinate document workflows with document owners, reviewers, and approvers; track revisions and outstanding actions; follow up to support timely completion of document-related activities.
• Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, materials, and other administrative activities.
• Coordinate meetings and special projects, including capturing meeting notes, action items, decisions, and follow-up activities.
• Process expense reports and provide administrative support for spending, invoices, purchase-related activities as applicable.
• Serve as a key point of contact for leaders, employees, contractors, and external partners by answering questions and resolving administrative issues.

Skills

Administrative Coordination

Document & Information Management

Organization & Prioritization

Communication

Problem Solving

Technology Proficiency

Relationship Building

Continuous Improvement

Professional Etiquette

Education

High School Diploma / GED

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

SharePoint

Job description

Dow is seeking a Senior Administrative Specialist at our Freeport, TX site. You will provide independent administrative and document management support, manage calendars, coordinate meetings, and help ensure information flows efficiently across teams.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple priorities with limited supervision. A technical proficiency with Microsoft 365 tools and SharePoint is essential.