Document Administrator

Kelly Science, Engineering, Technology & Telecom; Orange (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Kelly in Orange, Texas seeks an Administrative Assistant to provide turnaround ramp up support for a leading plant. The role involves clerical duties, travel planning, scheduling meetings, and coordinating with senior admins.

The schedule starts as 4x10s Monday-Thursday, with potential long shifts during turnaround. You'll handle expense reports, manage office supplies, assist with safety best practices, and adapt to changing priorities.

Qualifications

• Provides administrative or clerical support and administers general office activities.

Responsibilities

• Provides administrative or clerical support and administers general office activities.
• Provides professional administrative support to a group of employees under direction from leaders and colleagues.
• Assists with meeting logistics of booking conference rooms, ordering food drinks, visitor requests and escorting visitors/guests.
• Receives, screens and directs incoming calls, visitors, and mail. Prepare reports in alignment with procedures and guidelines.
• Demonstrates good problem-solving skills. Shows initiative and takes action.
• Acts as office equipment focal point and troubleshoot, staying current on information technologies.
• Research travel options including flight, hotel and rental cars. May arrange less-complicated travel.
• Schedules meetings for team members and moves meetings per leader direction.
• Use business software applications and stay up-to-date on changing technology.
• Collects and scans receipts. Completes expense reports for self and for review by submitter.
• Learn and understand safety behaviors and intervene when seeing unsafe behaviors.
• Demonstrates speed and flexibility as required in responding to work changes.
• Maintains a level of productivity and quality in own work.
• Voluntarily communicates needs and suggestions clearly and effectively to other employees.

Skills

Administrative support

Microsoft Office suite

Travel coordination

Scheduling

Data handling

Tools

Microsoft Office

Job description

Kelly is currently seeking an Administrative Assistant to provide turnaround ramp up support for a leading plant in the Orange, Texas area! The schedule will initially be Monday through Thursday, 4x10s; and during the turnaround execution it is expected to transition to 12-hour shifts, 13 days on / 1 day off.

PRIMARY RESPONSIBILITIES

• Provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.
• Provides professional administrative support to a group of employees under direction from leaders and colleagues
• Assists with meeting logistics of booking conference rooms, ordering food drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.
• Receives, screens and directs incoming calls, visitors, and mail. Prepare reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.
• Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.
• Acts as office equipment focal point and or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked.
• Research travel options including flight, hotel and rental cars. May arrange less-complicated travel. Run errands for the group when needed.
• Schedules meetings for team members and moves meetings per leader direction.
• Use business software applications and stay up-to-date on changing technology (e.g., Microsoft Office applications).
• Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.
• Learn and understand safety behaviors and intervene when seeing unsafe behaviors.
• Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed.
• Demonstrates speed and flexibility as required in responding to work changes.
• Understands the importance of high-quality results and seeks to archive them.
• Maintains a level of productivity and quality in own work. Identify way to improve efficiency of assigned tasks. Anticipates activities.
• Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listen carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.
• Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and core values. Make good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.
• Demonstrates basic knowledge and application of Dow software IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business functional systems.