Document Control Specialist

PSG Global Solutions; SOUTH PLAINFIELD (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading document management firm is looking for a candidate in South Plainfield, NJ, to oversee document control processes and lead teams in improving document management functionalities. Candidates should possess a college degree, advanced knowledge of SharePoint, and at least 2 years of supervisory experience. Strong skills in gathering business requirements and familiarity with regulatory document management are essential for success in this role.

Qualifications

• Must have a valid driver’s license.
• 2 years minimum supervisory experience.
• 2-4 years minimum of broad documentation experience.
• Advanced knowledge of all Microsoft Office products.

Responsibilities

• Help to develop and implement document control processes.
• Lead teams to review and update Document Controls.
• Respond to legal and audit inquiries regarding Document Controls.
• Develop and conduct training programs for document control systems.

Skills

Advanced knowledge of SharePoint

Knowledge of ECM principles

Supervisory experience

Broad documentation experience

Advanced knowledge of computer technology

Proven expertise in gathering business requirements

Microsoft Office products

Project management experience

Education

College degree

Tools

MS SharePoint

FileNet

HTML

Job description

Primary Responsibilities

• Help to develop and implement processes and procedures to support all areas of the DP&C (Group for Document Controls/Information Management and Project Management Procedures and Processes
• Lead teams to create, review and update Document Controls in accordance with industry and company standards to better support project teams
• Benchmark and evaluate existing document control practices, identify gaps and make improvements.
• Assist to develop and implement document control processes, procedures, requirements and change controls for Document Owners to meet internal and external compliance requirements.
• Respond to all inquiries (legal, audit, etc.) regarding Document Controls.
• Communicate all new or updated Document Controls to relevant users
• Assist and create, develop and present PowerPoint and/or other types of presentations to management as requested (live, Webcast, etc.).
• Generate reports on the performance of Document Controls projects for appropriate management.
• Help to develop and conduct training programs and guidelines for all users of utilized document control systems (MS SharePoint and FileNet). Conduct workshops as needed.
• Along with manager and document owners, develop roll-out strategy for communications/change management where required for new or updated documentation.
• Supervise internal support staff as needed and directed, outside vendors, consultants and contractors
• Help to identify and manage requirements for support staff
• Assist to develop and evaluate support staff including providing feedback, reviewing performance, preparing appraisals and assisting in planning/managing developmental programs.
• Help to develop and track budget effectiveness/efficiency involving all document controls programs (systems, creation for all projects - all vendors/contractors, IT costs, etc.).
• Be knowledgeable of corporate Procurement requirements and procedures and ensure they are implemented and adhered to.
• Assist to enforce document control requirements and rules for all project standards
• Perform system administration tasks if and when required
• Act as a backup to Documents Manager when needed.
• Work with QA procedures to test and evaluate the system
• Help to develop processes to help ensure archiving of regulatory documents in a central repository and required access and distribution as needed

Qualifications

Requirements

• College degree is required.
• Advanced knowledge of SharePoint and knowledge of ECM (Electronic Content Management) principles, strategies, systems and best practices
• 2 years minimum supervisory experience
• 2-4 years minimum of broad documentation experience
• Advanced knowledge of computer technology
• Knowledge and experience of testing requirements and reporting results (both content and technology
• Knowledge and experience of building surveys online (or in SharePoint) and reporting results
• Knowledge of Electronic Publishing and experience in all file formats, graphics and many different software programs
• Advanced knowledge of all Microsoft Office products
• Proven expertise in gathering business requirements, building sites and training clients.
• Experience working closely with IT teams and their process for development of IT projects.
• Must have a valid driver’s license
• Must foster an inclusive work environment and respects all aspects of diversity
• Must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices

Desired

• Broad based business experience and knowledge of the Company’s operations.
• Web interface knowledge/HTML
• Database experience (such as Access)
• Knowledge of XML and DITA Architecture and/or Programming
• Project management experience.

Additional Information

All your information will be kept confidential according to EEO guidelines.

IF THIS IS THE JOB OPPORTUNITY FOR YOU GIVE ME A CALL AT 646-618-8925 ASAP! I want to know more about your preferences.

If in case you know someone who might be interested for this, feel free to pass it along. I look forward to hearing from you!