Senior Administrative Specialist

Dow; Freeport (TX); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Equitable compensation

Bonus opportunity

Retirement program

Employee stock purchase program

Paid time off

Job summary

Dow is seeking a Senior Administrative Specialist at our Freeport, TX site. You will provide independent administrative and document management support, manage calendars, coordinate meetings, and help ensure information flows efficiently across teams.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple priorities with limited supervision. A technical proficiency with Microsoft 365 tools and SharePoint is essential.

Qualifications

• Minimum of a High School Diploma, GED, or equivalent.
• A minimum of 3 years of relevant administrative, document management, records management, or related experience.
• Proficiency with Microsoft Office applications and collaboration tools such as Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
• Willing and able to occasionally work outside normal business hours when business needs dictate.
• U.S.-based position must allow legal work in the United States; visa sponsorship is not available.

Responsibilities

• Provide independent administrative support to leaders and teams by prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment in a fast-paced environment.
• Provide document administration support, including coordinating the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records.
• Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information management systems.
• Coordinate document workflows with document owners, reviewers, and approvers; track revisions and outstanding actions; follow up to support timely completion of document-related activities.
• Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, materials, and other administrative activities.
• Coordinate meetings and special projects, including capturing meeting notes, action items, decisions, and follow-up activities.
• Process expense reports and provide administrative support for spending, invoices, purchase-related activities as applicable.
• Serve as a key point of contact for leaders, employees, contractors, and external partners by answering questions and resolving administrative issues.

Skills

Administrative Coordination

Document & Information Management

Organization & Prioritization

Communication

Problem Solving

Technology Proficiency

Relationship Building

Continuous Improvement

Professional Etiquette

Education

High School Diploma / GED

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

SharePoint

Job description

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About You and this Role Dow has an exciting opportunity available for a Senior Administrative Specialist at our site in Freeport, TX. We are looking for a highly organized and proactive individual to provide administrative and document management support. In this role, you will work with a high degree of independence, discretion, and judgment to manage priorities, coordinate business activities, maintain critical documents and records, and help ensure the effective flow of information across the organization. You will serve as a key resource for administrative processes, document management, collaboration tools, and day‑to‑day business operations. The ideal candidate is comfortable balancing traditional administrative responsibilities with document administration and information management, can manage multiple competing priorities with limited supervision, and looks for practical ways to improve how work gets done.

Responsibilities

Provide independent administrative support to leaders and teams by prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment in a fast‑paced operating environment. Provide document administration support, including coordinating the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records in accordance with company requirements. Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information management systems to help ensure information is current, organized, accessible, and maintained appropriately. Coordinate document workflows with document owners, reviewers, and approvers; track revisions and outstanding actions; and follow up to support timely completion of document‑related activities. Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, presentation materials, and other administrative activities. Coordinate meetings and special projects, including capturing meeting notes, action items, decisions, and follow‑up activities. Process expense reports and provide administrative support for spending, invoices, purchase‑related activities as applicable. Serve as a key point of contact for leaders, employees, contractors, and external partners by answering questions, resolving administrative issues, and connecting people with the appropriate resources. Support effective communication and information flow across teams and functions by leveraging knowledge of business processes, organizational networks, and available collaboration tools. Utilize Microsoft Office, SharePoint, Teams, and internal business systems to improve productivity, organize information, develop reports, and support team members with routine technology and process questions. Participate in projects and continuous improvement efforts, independently or as part of a team, identifying opportunities to simplify administrative and document‑management processes. Help maintain compliance with company policies, information management requirements, Code of Business Conduct expectations, and site safety requirements. Build strong working relationships across organizational levels and contribute to an inclusive, collaborative, and accountable team environment. Provide backup or guidance to other administrative personnel as needed and share knowledge, processes, and best practices across the administrative network.

Qualifications

Qualifications A minimum of a High School Diploma, GED, or equivalent. A minimum of 3 years of relevant administrative, document management, records management, or related experience. Proficiency with Microsoft Office applications and collaboration tools such as Outlook, Excel, Word, PowerPoint, Teams, and SharePoint. Willing and able to occasionally work outside normal business hours when business needs dictate. A minimum requirement for this U.S.-based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including any type of U.S. permanent residency (green card) process.

Skills

• Administrative Coordination: Effectively manages calendars, meetings, travel, visitors, business activities, and changing priorities while anticipating the needs of leaders and teams.
• Document & Information Management: Demonstrates strong attention to detail in organizing, maintaining, revising, tracking, and controlling business documents and records while following established information management requirements.
• Organization & Prioritization: Manages multiple assignments, competing requests, deadlines, and follow‑up activities with a high degree of independence and accountability.
• Communication: Communicates clearly and professionally through written and verbal channels and adapts communication to the audience and situation.
• Problem Solving: Identifies issues, evaluates options, removes obstacles, and takes appropriate action without requiring continuous direction.
• Technology Proficiency: Effectively uses Microsoft Office, SharePoint, Teams, and internal business systems and helps others navigate common administrative and technology‑related issues.
• Relationship Building: Establishes trust and productive working relationships across teams, functions, organizational levels, and external partners.
• Continuous Improvement: Identifies opportunities to simplify work, improve document and administrative processes, increase efficiency, and improve information accessibility.
• Professional Etiquette: Drive a culture of trust, transparency, empowerment, and accountability.

Additional Notes

No relocation assistance is available for this position.

Benefits – What Dow offers you

We invest in you.

• Equitable and market‑competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well‑being, to help you get the care you need…when you need it.
• Competitive retirement program that may include company‑provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial‑goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
• Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
• Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role‑based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non‑birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one‑stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On‑site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies depending on location)
  • Meal subsidiaries/vouchers (availability varies depending on location)
  • Carbon‑neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high‑growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer‑centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com. Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.

Dow is a company of more than 36,500 global innovators, believers and solutions providers. We are a diverse community marked by respect, integrity, and a desire to make the world a better place. A career at Dow is an invitation to explore, create, and make valuable contributions to human progress.