Executive Admin & Department Operations Lead (CRRD)

International Rescue Committee; New York (NY); On-site; USD 68,000 - 74,000; Full time

Benefits offered by this job

Paid sick leave

Holidays

Paid time off

Medical insurance

Dental

Vision

Retirement match

Disability & life insurance

EAP

Job summary

The International Rescue Committee in New York seeks an Administrative and Department Manager for CRRD to provide high-quality administrative support to the Senior Vice President and to lead the department's administrative work. The role requires coordinating calendars, meetings, travel, media engagements, and tracking expenses while ensuring confidential handling of information.

You will support internal communications, AV and logistical needs, organize HQ meetings, maintain org charts, and

Qualifications

• Bachelor’s degree, Associate’s degree, or equivalent, with 2–3 years of professional experience in an administrative role.
• Excellent organizational skills, including the ability to juggle competing priorities and manage time for yourself and others.
• Service-oriented and flexible, commitment to help and support in a fast-paced environment.
• Discretion handling confidential information.
• Proactive ownership mindset with ability to work with senior leaders.

Responsibilities

• Executive Leadership Support: Manage SVP calendar and coordinate meetings and events.
• Travel coordination for SVP speaking engagements and related logistics.
• Media requests coordination and scheduling.
• Organize HQ meetings including room reservations and light AV support.
• Prepare documents and meeting materials; present slides.
• Maintain calendars and trackers for travel and leave.
• Submit credit card reconciliations and reimbursements.
• Support onboarding for CRRD hires and onboarding activities.
• Own discrete administrative process improvements and tool rollouts.
• Plan workshops and conferences with logistics support.
• Plan special occasions and events.
• Other duties as requested.

Skills

Organizational skills

Discretion

Communication skills

Microsoft Office

Education

Bachelor’s/Associate degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The International Rescue Committee in New York seeks an Administrative and Department Manager for CRRD to provide high-quality administrative support to the Senior Vice President and to lead the department's administrative work. The role requires coordinating calendars, meetings, travel, media engagements, and tracking expenses while ensuring confidential handling of information.

You will support internal communications, AV and logistical needs, organize HQ meetings, maintain org charts, and