Hybrid Global Board Engagement Coordinator

International Rescue Committee; New York (NY); Hybrid; USD 39,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Flexible spending accounts

401(k) plan

Job summary

The International Rescue Committee (IRC) is seeking a detail-oriented Administrative Assistant to support the Global Board Engagement team in NYC. You’ll manage committees, minutes, scheduling, communications, and records with discretion and professionalism.

Work involves coordinating meetings, producing newsletters, maintaining confidential data in Salesforce, and assisting with finance-related tasks. Hybrid work from our NYC headquarters is provided along with a comprehensive benefits package.

Qualifications

• Bachelor’s degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment, with progressively increasing responsibilities.
• Experience as an administrative assistant.
• Experience in a non-profit environment is a plus.
• Experience with Salesforce or similar CRM is a plus.

Responsibilities

• Attend and take minutes for four to six Board committees, three to four times a year; prepare minutes for external sharing and condensed two-page summaries.
• Coordinate annual committee and Board meeting schedules and ad hoc meetings; provide day-of logistical support and arrange rooms/IT.
• Produce the monthly internal Bulletin for fundraising staff and the external monthly newsletter for Board/Advisors.
• Track candidates for the Nominating & Governance Committee and maintain confidential records.
• Maintain Board/Advisors contact information, activity records, and campaigns in Salesforce; manage email lists in RescueNet and Box.
• Handle purchase requests, company card, expense reports, and invoices.
• Support ad hoc Board projects and other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Discretion

Proactive

Cross-functional teamwork

Calm under pressure

Listening skills

Education

Bachelor’s degree preferred

Tools

Outlook

Microsoft Office

Adobe Acrobat Pro

Salesforce

RescueNet

Box

Claude (AI tools)

Job description

The International Rescue Committee (IRC) is seeking a detail-oriented Administrative Assistant to support the Global Board Engagement team in NYC. You’ll manage committees, minutes, scheduling, communications, and records with discretion and professionalism.

Work involves coordinating meetings, producing newsletters, maintaining confidential data in Salesforce, and assisting with finance-related tasks. Hybrid work from our NYC headquarters is provided along with a comprehensive benefits package.