Executive Administrative Associate, Policy & Advocacy — Hybrid

International Rescue Committee; United States; Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

10 paid sick leave

10 U.S. holidays

20-25 days PTO depending on role/tenor

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

403(b) retirement plan

Disability and life insurance

Employee Assistance Program (EAP)

Job summary

International Rescue Committee (IRC) in New York City seeks an Administrative Assistant to support senior leaders in Policy & Advocacy and Marketing & Mobilization. The role emphasizes prioritization, multi-tasking, and autonomous work with a global network.

The position is hybrid, requiring on-site presence in the NYC office or remote work options. Candidates should have strong scheduling, communications, and Microsoft Office skills, plus experience in a fast-paced nonprofit environment.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year in a fast-paced office setting (internship counts).
• Experience in nonprofit development or interfacing with senior partners is a plus.

Responsibilities

• Support the daily workflow of the VP of Policy & Advocacy and the VP of Marketing & Mobilization including handling appointments and complex calendar management.
• Coordinate international travel including travel briefs, flights, accommodation, visas, and ground transportation.
• Collate and submit expense reports, purchase orders, contract payments and other finance transactions.
• Provide finance operations support including vendor onboarding, invoice/PO/payment follow-up, and basic budget coding guidance.
• Schedule department/team meetings, reserve conference rooms, and set up IT for meetings.
• Manage onboarding materials for new staff and maintain docs, email lists, and intranet pages.
• Maintain and update org charts and other team-wide materials to reflect staffing changes.
• Develop collaborative relationships with teams and coordinate staff onboarding/offboarding logistics.

Skills

Outlook scheduling

Interpersonal communication

Attention to detail

Discretion/confidentiality

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe Acrobat Pro

Integra (finance system)

Job description

International Rescue Committee (IRC) in New York City seeks an Administrative Assistant to support senior leaders in Policy & Advocacy and Marketing & Mobilization. The role emphasizes prioritization, multi-tasking, and autonomous work with a global network.

The position is hybrid, requiring on-site presence in the NYC office or remote work options. Candidates should have strong scheduling, communications, and Microsoft Office skills, plus experience in a fast-paced nonprofit environment.