Executive Admin Assistant (Hybrid/Remote)

International Rescue Committee; New York (NY); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

Flexible spending accounts

401(k) retirement plan

Job summary

International Rescue Committee (IRC) is seeking an Administrative Assistant to support the VP of Policy & Advocacy and the VP of Marketing & Mobilization. The role requires strong prioritization, multi-tasking, and independent work to assist senior staff and international networks.

The position is hybrid, based in NYC, with responsibilities spanning calendar management, travel coordination, expense processing, and onboarding materials.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year in a fast-paced office setting (internship counts).
• Experience with high net-worth individuals and senior partners is a plus.

Responsibilities

• Support daily workflow of the VP of Policy & Advocacy and VP of Marketing & Mobilization, incl. calendar management.
• Coordinate international travel with briefs, flights, accommodation, visas, and ground transport.
• Process expense reports, purchase orders, contract payments, and other finance transactions.
• Support rollout of expensing systems and basic budget coding guidance.
• Assist with onboarding materials and maintaining team-wide materials and intranet pages.

Skills

Calendar management

Outlook

Microsoft Office

Attention to detail

Communication skills

Problem solving

Education

Bachelor’s degree preferred

Tools

Integra

Adobe Acrobat Pro

Job description

International Rescue Committee (IRC) is seeking an Administrative Assistant to support the VP of Policy & Advocacy and the VP of Marketing & Mobilization. The role requires strong prioritization, multi-tasking, and independent work to assist senior staff and international networks.

The position is hybrid, based in NYC, with responsibilities spanning calendar management, travel coordination, expense processing, and onboarding materials.