Global Board Engagement Assistant — Hybrid NYC

IRC - International Rescue Committee; New York (NY); Hybrid; USD 39,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

401(k) plan

Paid time off

EAP

Job summary

The International Rescue Committee (IRC) is seeking an exceptionally detail-oriented Administrative Assistant for the Global Board Engagement team in New York City. This role supports the President's Office and internal/external leadership, ensuring materials, schedules, records, and communications are accurate and confidential.

Ideal candidates have a Bachelor's degree (preferred) and 3 years in a fast-paced nonprofit setting, with experience in Salesforce and high-net-worth stakeholder

Qualifications

• Bachelor's degree preferred, but not required.
• 3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.
• Prior experience working as an administrative assistant.
• Experience working in a non-profit business development department a plus.
• Experience working with high net-worth individuals and/or senior partners a plus.
• Experience working with database platforms, such as Salesforce, a plus.

Responsibilities

• Attend and take minutes for four to six Board committees, each meeting three to four times a year. Prepare minutes for external sharing and condense them into two-page summaries for the Board of Directors.
• Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings with internal and external leadership. Provide day-of logistical support at quarterly in-person Board meetings, and arrange rooms and IT for internal and external meetings.
• Produce the monthly internal Bulletin for fundraising staff who partner with Board and Advisors members and the external monthly newsletter for Board and Advisors, and coordinate related internal updates as needed.
• Track candidates for the Nominating & Governance Committee as they move through the pipeline, maintaining accurate, confidential records.
• Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.
• Handle purchase requests, the team credit card, expense reports, and invoices.
• Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.

Skills

Detail-oriented

Highly organized

Administrative support

Non-profit experience

Salesforce

Outlook calendar

Microsoft Office

Discretion and confidentiality

Independent worker

Education

Bachelor's degree

Tools

Salesforce

RescueNet

Box

Outlook

Adobe Acrobat Pro

Job description

The International Rescue Committee (IRC) is seeking an exceptionally detail-oriented Administrative Assistant for the Global Board Engagement team in New York City. This role supports the President's Office and internal/external leadership, ensuring materials, schedules, records, and communications are accurate and confidential.

Ideal candidates have a Bachelor's degree (preferred) and 3 years in a fast-paced nonprofit setting, with experience in Salesforce and high-net-worth stakeholder