Executive Administrative Assistant – Hybrid NYC

Cybersearch, LTD.; New York (NY); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Cybersearch, LTD. in New York, NY 10111 is seeking an Administrative Assistant- Level 3 for a 3‑month contract with a hybrid schedule (3 days onsite, 2 days remote).

The role provides high‑level administrative support to senior managers and may support an entire department, handling calendars, travel, meetings, and correspondence. The ideal candidate will have 5+ years of relevant experience, strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), and excellent written and verbal

Qualifications

• Requires 5+ years of experience with reception, client services, operations, or as an administrative assistant.
• Demonstrates initiative by identifying issues and recommending solutions.
• Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.

Responsibilities

• Provides administrative support.
• Extensively manages calendars. Plans, negotiates and schedules meetings to accommodate manager and others.
• Reschedules existing meetings if needed to accommodate meetings with more urgency.
• Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required.
• Manages complex travel arrangements and ensures necessary paperwork for travel.
• Completes business expense claims promptly and follows up on reimbursements if necessary.
• Produces general correspondence, reports and presentations.
• Manages mail and correspondence; handles routine issues.
• Covers telephones and takes messages; provides back-up for others.
• Creates and maintains lists, files and databases; organizes sensitive information.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Written and verbal communication

Prioritization

Problem solving

Education

Bachelor’s degree preferred

Associate’s degree or high school diploma considered

Tools

Microsoft Office Suite

Job description

Cybersearch, LTD. in New York, NY 10111 is seeking an Administrative Assistant- Level 3 for a 3‑month contract with a hybrid schedule (3 days onsite, 2 days remote).

The role provides high‑level administrative support to senior managers and may support an entire department, handling calendars, travel, meetings, and correspondence. The ideal candidate will have 5+ years of relevant experience, strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint), and excellent written and verbal