Executive Admin Coordinator for Finance & Administration

East Central University; Ada (OK); On-site; USD 40,000 - 52,000; Full time

Job summary

East Central University is seeking an Administrative Coordinator to provide high-level administrative support to the Executive Vice President for Administration and Finance. The role emphasizes calendar management, invoice processing, contract file organization, travel coordination, and financial documentation.

Ideal candidates will have strong organizational skills, discretion with confidential information, and excellent written and verbal communication.

Qualifications

• Associate degree with 5-7 years of related experience
• Bachelor's degree with 3-5 years of experience preferred

Responsibilities

• Maintain and manage executive calendar and coordinate complex scheduling requirements.
• Process and track invoices ensuring timely payment and accurate record-keeping.
• Organize and maintain contract files including amendments and related documentation.
• Coordinate travel arrangements and prepare associated documentation.
• Create and modify spreadsheets for various administrative and financial projects.
• Prepare meeting materials and document meeting outcomes.
• Other duties as assigned by Supervisor or designee.

Skills

Executive admin support

Calendar management

Microsoft Office proficiency

Confidentiality

Communication skills

Multi-tasking

Professionalism

Ethical conduct

courteous communication

Education

Associate degree with 5-7 years related experience

Bachelor's degree with 3-5 years experience preferred

Tools

Microsoft Excel

Invoice processing

Document management systems

Job description

East Central University is seeking an Administrative Coordinator to provide high-level administrative support to the Executive Vice President for Administration and Finance. The role emphasizes calendar management, invoice processing, contract file organization, travel coordination, and financial documentation.

Ideal candidates will have strong organizational skills, discretion with confidential information, and excellent written and verbal communication.