Executive Admin Coordinator: Budget & Scheduling

University of North Texas; Town of Texas (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

University of North Texas is seeking an Executive Assistant to the Department Chair. The role provides executive-level support, serves as office manager, and coordinates budgeting, reporting, and scheduling across university offices.

The position requires strong organizational skills, discretion with confidential information, and proficiency with UNT systems including PowerBI and EIS. Collaboration with advisors and faculty is essential.

Qualifications

• Excellent customer service and written communication skills.
• Familiarity with UNT policies and systems.
• Knowledge of PowerBI, EIS, and other UNT financial reporting systems.
• Ability to manage complex budgets and prepare reports.

Responsibilities

• Provide executive-level support to the Department Chair.
• Serve as office manager and liaison for the department to university areas (e.g., VPAA, HR, registrar).
• Support correspondence, calendar maintenance, data compilation, and report preparation.
• Budget management, forecasting, and reconciliation of departmental accounts.
• Coordinate Courseleaf course creation and scheduling; assist advising workflows.
• Ensure FERPA compliance and handle confidential academic records.
• Assist with faculty searches and candidate travel arrangements.
• Organize events and meetings; collect and analyze data for reporting.

Skills

Customer service

Written communication

Microsoft Office

Budgeting procedures

Multitasking

Record keeping

Data analysis

Team coordination

Policy knowledge

Tools

PowerBI

EIS

Job description

University of North Texas is seeking an Executive Assistant to the Department Chair. The role provides executive-level support, serves as office manager, and coordinates budgeting, reporting, and scheduling across university offices.

The position requires strong organizational skills, discretion with confidential information, and proficiency with UNT systems including PowerBI and EIS. Collaboration with advisors and faculty is essential.