Executive Admin Coordinator, Campus Life & Wellbeing

The University of Massachusetts Amherst; Amherst (MA); On-site; USD 42,000 - 55,000; Full time

Job summary

The University of Massachusetts Amherst is seeking an Administrative Secretary I to provide executive-level administrative support to the Campus Life and Wellbeing team. The role manages complex schedules, coordinates meetings, prepares materials, and ensures smooth daily operations for the CLAW Collaborative and related initiatives.

In this position, you will interact with senior leaders, faculty, staff, students, and external stakeholders, requiring discretion and professional judgment.

Qualifications

• High School diploma is required.
• Associate’s degree preferred or equivalent experience.
• Strong communication and interpersonal skills required.
• Experience handling confidential information and discretion.

Responsibilities

• Manages complex schedules and briefing materials for senior leaders.
• Provides executive-level administrative support including travel arrangements and purchasing.
• Coordinates communication and collaboration with campus partners and external stakeholders.
• Maintains records, prepares reports, and supports daily operations of the office.

Skills

Calendar management

Executive support

Communication

Organization

Discretion

Education

High School diploma

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

The University of Massachusetts Amherst is seeking an Administrative Secretary I to provide executive-level administrative support to the Campus Life and Wellbeing team. The role manages complex schedules, coordinates meetings, prepares materials, and ensures smooth daily operations for the CLAW Collaborative and related initiatives.

In this position, you will interact with senior leaders, faculty, staff, students, and external stakeholders, requiring discretion and professional judgment.