Executive Admin Coordinator: Calendar, Proposals & Travel

McKonly & Asbury; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

McKonly & Asbury in Philadelphia seeks an Administrative Coordinator to support an executive team and a talented staff. The ideal candidate will manage calendars, communications, and a range of administrative tasks with proficiency in MS Office and Adobe Acrobat.

You will handle travel arrangements, prepare proposals and presentations, assist in accounts receivable processes, and coordinate facilities and meetings across offices.

Qualifications

• Five years minimum of direct support to executive management.
• High level of accuracy and thoroughness.
• Strong communication and interpersonal skills required.

Responsibilities

• Manage professional calendars, type and edit correspondence, and maintain files electronically.
• Answer and direct incoming phone calls.
• Review and proofread proposals, presentations and documents for accuracy and clarity.
• Play a key role in the monthly accounts receivable process.
• Plan travel arrangements and meeting facilities as needed.
• Reconcile monthly statements for corporate credit card accounts.
• Oversee office supply inventory and ordering.
• Coordinate with building management on maintenance, access, and facilities needs.
• Assist in planning onsite visits and meetings for team members and guests from other locations visiting Philadelphia office.

Skills

Strong communication

Multitasking

Time management

Interpersonal skills

Team player

Accuracy

Integrity

Work ethic

Executive support

Tools

Microsoft Office

Adobe Acrobat

Job description

McKonly & Asbury in Philadelphia seeks an Administrative Coordinator to support an executive team and a talented staff. The ideal candidate will manage calendars, communications, and a range of administrative tasks with proficiency in MS Office and Adobe Acrobat.

You will handle travel arrangements, prepare proposals and presentations, assist in accounts receivable processes, and coordinate facilities and meetings across offices.