Senior Executive Assistant to C-Level Executives

Philabundance; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Philabundance in Philadelphia seeks an experienced executive administrator to support senior leadership with calendar management, travel coordination, and confidential communications. The role requires professionalism, discretion, and the ability to coordinate across a diverse team.

Ideal candidates will bring 5+ years in executive support, strong presentation skills, and proficiency with Microsoft Office, Zoom/Teams, and reporting.

Qualifications

• High School Diploma or GED is a plus; formal education in business, communication, administration, or marketing preferred.
• Minimum 5 years in executive administration or related role; experience supporting an executive, ideally C-level.
• Ability to handle highly confidential information with discretion; strong reporting and presentation skills.
• Experience with diverse teams; bilingual Spanish a plus; strong liaison and cross-functional collaboration abilities.

Responsibilities

• Provide executive-level support, including calendar management, scheduling, and travel coordination.
• Develop and present communications and reports for senior staff and Board Members.
• Coordinate with diverse teams; act as liaison across departments for executive and related activities.
• Manage confidential information and assist with strategic initiatives; prepare detailed reports.

Skills

Executive support

Confidentiality

Communication

Cross-functional collaboration

Presentation development

Microsoft Office

PowerPoint

Report writing

Multilingual: Spanish

Education

High School Diploma or GED

Bachelor's degree in Business/Communication/Administration/Marketing

Certifications a plus

Tools

Zoom

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database management

Teams

Job description

Philabundance in Philadelphia seeks an experienced executive administrator to support senior leadership with calendar management, travel coordination, and confidential communications. The role requires professionalism, discretion, and the ability to coordinate across a diverse team.

Ideal candidates will bring 5+ years in executive support, strong presentation skills, and proficiency with Microsoft Office, Zoom/Teams, and reporting.