Executive Assistant & Office Manager (On-Site, Philly)

Tom Trese Networking LLC; Philadelphia (Philadelphia County); Presencial; USD 42.000 - 65.000; Jornada completa

Descripción de la vacante

Our client in Philadelphia seeks an Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. This on-site role in Olde Kensington requires five days in the office each week, with a fast-paced environment and opportunities to learn accounting processes.

The ideal candidate will be highly organized, possess excellent communication, and manage multiple priorities while ensuring office operations run smoothly.

Formación

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Exceptional attention to detail and follow-through.
• Ability to work independently while contributing to a collaborative team environment.
• Professional, resourceful, and adaptable in a fast-paced office setting.
• Ability to remain calm and organized under pressure, particularly during busy season.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, with the ability to quickly learn new software.
• Ability to work full-time on site in Olde Kensington, Philadelphia, five days per week.

Responsabilidades

• Provide administrative support to partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration.
• Serve as the primary point of contact by answering and directing phone calls and managing incoming emails.
• Coordinate calendars, schedule meetings, and prepare meeting materials.
• Support partners, staff, and firm leadership with special projects and firm initiatives as assigned.

Conocimientos

Administrative experience

Office management

Communication skills

Organizational skills

Time management

Attention to detail

Independent work

Team collaboration

Working under pressure

Herramientas

Microsoft Office Suite

Outlook

Word

Excel

Descripción del empleo

Our client in Philadelphia seeks an Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. This on-site role in Olde Kensington requires five days in the office each week, with a fast-paced environment and opportunities to learn accounting processes.

The ideal candidate will be highly organized, possess excellent communication, and manage multiple priorities while ensuring office operations run smoothly.