Administrative Coordinator

McKonly & Asbury, LLP; Philadelphia (Philadelphia County); In loco; USD 52.000 - 78.000; Tempo pieno

Descrizione del lavoro

McKonly & Asbury, LLP in Philadelphia is seeking an Administrative Coordinator to support a talented team. The role requires proficiency with MS Office Suite and strong communication with executive leadership.

You will manage calendars, draft correspondence, handle calls, assist with travel, and help with accounts payable/receivable, facilities coordination, and onsite visits.

Competenze

• Advanced knowledge of Microsoft Office Suite and Adobe Acrobat.
• Minimum of 5 years providing direct support to executive management.
• Excellent verbal, written, and interpersonal communication skills.

Mansioni

• Manage professional calendars, type and edit correspondence, and maintain professional files electronically.
• Answer and direct incoming phone calls.
• Review and proofread proposals, presentations, and other documents for accuracy and clarity.
• Play a key role in the monthly accounts receivable process.
• Conduct research for various purposes, including travel arrangements and meeting facilities.
• Reconcile monthly statements for corporate credit card accounts.
• Oversee office supply inventory and ordering.
• Coordinate with building management on maintenance, access, and facility needs.
• Assist in planning and coordinating onsite visits and meetings for team members and guests from other office locations visiting the Philadelphia office.

Conoscenze

MS Office Suite

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Descrizione del lavoro

Description

Administrative Coordinator - Philadelphia, PA

Description

McKonly & Asbury continues to build on an innovative culture that values teamwork and collaboration, establishes opportunities for everyone to make a difference, and offers a work-life balance not commonly found in public accounting firms. We are searching for a highly qualified Administrative Coordinator in our Philadelphia office who can support an existing and talented team. The ideal candidate will have experience with a wide range of administrative functions, with the ability to use MS Office Suite proficiently. In addition, this position will communicate with executive leadership, therefore strong communication skills are a must.

Responsibilities and Duties:

• Manage professional calendars, type and edit correspondence, and maintain professional files electronically.
• Answer and direct incoming phone calls.
• Review and proofread proposals, presentations, and other documents for accuracy and clarity.
• Play a key role in the monthly accounts receivable process.
• Capable of conducting research for various purposes, including travel arrangements and meeting facilities.
• Reconcile monthly statements for corporate credit card accounts.
• Oversee office supply inventory and ordering.
• Coordinating with building management on maintenance, access, and facility needs.
• Assist in planning and coordinating onsite visits and meetings for team members and guests from other office locations visiting the Philadelphia office.

Ideal Candidate Characteristics:

• Advanced knowledge and application of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Advanced ability to multitask, prioritize tasks, and manage time effectively.
• Strong verbal, written, and interpersonal skills.
• Minimum of 5 (five) years prior experience providing direct support to executive management.
• High level of accuracy and thoroughness.
• High integrity and a strong work ethic.
• Effective team player who interacts well and collaborates with staff.

Join Our Team!

This position offers the opportunity to join one of the best Midsized Firms to Work For in the country. We are also ranked at the top of “Best Places to Work in PA” for twenty years, coming in at #2 in 2025. If you want to be part of a team that maximizes your ability to serve clients and leverages your greatest strengths, we want to meet you!