Administrative Coordinator

McKonly & Asbury; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

McKonly & Asbury in Philadelphia seeks an Administrative Coordinator to support an executive team and a talented staff. The ideal candidate will manage calendars, communications, and a range of administrative tasks with proficiency in MS Office and Adobe Acrobat.

You will handle travel arrangements, prepare proposals and presentations, assist in accounts receivable processes, and coordinate facilities and meetings across offices.

Qualifications

• Five years minimum of direct support to executive management.
• High level of accuracy and thoroughness.
• Strong communication and interpersonal skills required.

Responsibilities

• Manage professional calendars, type and edit correspondence, and maintain files electronically.
• Answer and direct incoming phone calls.
• Review and proofread proposals, presentations and documents for accuracy and clarity.
• Play a key role in the monthly accounts receivable process.
• Plan travel arrangements and meeting facilities as needed.
• Reconcile monthly statements for corporate credit card accounts.
• Oversee office supply inventory and ordering.
• Coordinate with building management on maintenance, access, and facilities needs.
• Assist in planning onsite visits and meetings for team members and guests from other locations visiting Philadelphia office.

Skills

Strong communication

Multitasking

Time management

Interpersonal skills

Team player

Accuracy

Integrity

Work ethic

Executive support

Tools

Microsoft Office

Adobe Acrobat

Job description

Administrative Coordinator - Philadelphia, PA

Description

McKonly & Asbury continues to build on an innovative culture that values teamwork and collaboration, establishes opportunities for everyone to make a difference, and offers a work-life balance not commonly found in public accounting firms. We are searching for a highly qualified Administrative Coordinator in our Philadelphia office who can support an existing and talented team. The ideal candidate will have experience with a wide range of administrative functions, with the ability to use MS Office Suite proficiently. In addition, this position will communicate with executive leadership, therefore strong communication skills are a must.

Responsibilities And Duties

• Manage professional calendars, type and edit correspondence, and maintain professional files electronically.
• Answer and direct incoming phone calls.
• Review and proofread proposals, presentations, and other documents for accuracy and clarity.
• Play a key role in the monthly accounts receivable process.
• Capable of conducting research for various purposes, including travel arrangements and meeting facilities.
• Reconcile monthly statements for corporate credit card accounts.
• Oversee office supply inventory and ordering.
• Coordinating with building management on maintenance, access, and facility needs.
• Assist in planning and coordinating onsite visits and meetings for team members and guests from other office locations visiting the Philadelphia office.

Ideal Candidate Characteristics

• Advanced knowledge and application of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Advanced ability to multitask, prioritize tasks, and manage time effectively.
• Strong verbal, written, and interpersonal skills.
• Minimum of 5 (five) years prior experience providing direct support to executive management.
• High level of accuracy and thoroughness.
• High integrity and a strong work ethic.
• Effective team player who interacts well and collaborates with staff.

Join Our Team!

This position offers the opportunity to join one of the best Midsized Firms to Work For in the country. We are also ranked at the top of "Best Places to Work in PA" for twenty years, coming in at #2 in 2025. If you want to be part of a team that maximizes your ability to serve clients and leverages your greatest strengths, we want to meet you!