Executive Admin Coordinator - Boston Finance

GetJobSmart; Boston (MA); On-site; USD 32,000 - 42,000; Full time

Job summary

Vertex National Partners in Boston, MA is seeking a full-time Secretary to support executives and the office. You will manage calendars, handle calls and correspondence, prepare meeting materials, arrange travel, and maintain supplies in a fast-paced, collaborative environment.

The role emphasizes organization, proficiency in Microsoft Office, and strong communication. The salary range is $32,000 to $42,061 per year with a comprehensive benefits package. 1-2 years of admin experience preferred.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in an administrative or secretarial role.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Detail-oriented and accurate.

Responsibilities

• Manage the office calendar and schedule appointments for executives.
• Handle incoming and outgoing calls, emails, and mail.
• Prepare and distribute meeting materials, including agendas, presentations, and minutes.
• Assist with travel arrangements for executives, including booking flights, hotels, and transportation.
• Maintain office supplies inventory and order replacements as needed.
• Support the executive team with administrative tasks, such as preparing expense reports and managing office budgets.
• Provide general administrative support to the firm.

Skills

Organizational skills

Time management

Strong communication

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Vertex National Partners in Boston, MA is seeking a full-time Secretary to support executives and the office. You will manage calendars, handle calls and correspondence, prepare meeting materials, arrange travel, and maintain supplies in a fast-paced, collaborative environment.

The role emphasizes organization, proficiency in Microsoft Office, and strong communication. The salary range is $32,000 to $42,061 per year with a comprehensive benefits package. 1-2 years of admin experience preferred.