Executive Admin Clerk: Calendar & Travel Support

Southwest Research Institute; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

First paycheck bonus $500

Job summary

Southwest Research Institute in San Antonio, TX seeks a detail-oriented Secretary to provide high-level administrative support to directors and senior leaders. You will manage calendars, prepare agendas, handle travel logistics, and assist with events while maintaining strict confidentiality.

The role requires 4–6 years of admin experience, strong Microsoft Office skills, and a proactive approach to streamline operations. US citizenship and ability to obtain security clearance are preferred.

Qualifications

• Requires a high school diploma or equivalent.
• 4–6 years of general administrative duties and office procedures.
• Experience with word processing, databases, and spreadsheets; strong grammar and spelling.
• Must be dependable, self-motivated, and able to work with others.

Responsibilities

• Manage and maintain Outlook calendars for leadership.
• Review correspondence for accuracy and route for approval.
• Coordinate division events, client visits, and travel logistics.
• Prepare meeting agendas and record minutes.
• Assist leadership with daily meetings and travel tracking.

Skills

Calendar management

Attention to detail

Discretion with confidential info

Communication

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Southwest Research Institute in San Antonio, TX seeks a detail-oriented Secretary to provide high-level administrative support to directors and senior leaders. You will manage calendars, prepare agendas, handle travel logistics, and assist with events while maintaining strict confidentiality.

The role requires 4–6 years of admin experience, strong Microsoft Office skills, and a proactive approach to streamline operations. US citizenship and ability to obtain security clearance are preferred.