Senior Administrative Coordinator – Powertrain Projects

Southwest Research Institute; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Southwest Research Institute is seeking an experienced administrative professional to provide high quality support for the Powertrain Systems Engineering team in San Antonio, TX. You will manage meetings, travel, and billing processes, while maintaining project files and coordinating procurement for labs and projects.

The role requires strong MS Office skills, attention to detail, and the ability to work with minimal supervision in a fast-paced environment. A valid driver’s license is required.

Qualifications

• Requires a high school diploma or equivalent.
• Associate degree in a related field preferred.
• 6+ years of business office/administrative experience with MS Office and related tools.
• Ability to maintain confidentiality and follow instructions accurately.
• Strong communication via phone, email, and in person.

Responsibilities

• Provide high quality administrative support for department activities.
• Coordinate meetings, travel, and client/visitor greetings.
• Prepare billing memos and oversee invoicing in accordance with policies.
• Maintain project files electronically and in hard copy.
• Assist in proposals, reports, and travel authorizations.
• Support procurement and inventory for project and personnel needs.

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office Suite

Job description

Southwest Research Institute is seeking an experienced administrative professional to provide high quality support for the Powertrain Systems Engineering team in San Antonio, TX. You will manage meetings, travel, and billing processes, while maintaining project files and coordinating procurement for labs and projects.

The role requires strong MS Office skills, attention to detail, and the ability to work with minimal supervision in a fast-paced environment. A valid driver’s license is required.