Dynamic Administrative Assistant - Org & Calendar Pro

Southwest-Key-Programs; Valdosta (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Southwest Key Programs is seeking an Administrative Assistant to provide comprehensive secretarial support in a busy office. You will manage phones, greet visitors, file, prepare reports, and maintain calendars and correspondence.

The role requires strong organization, reliable time management, and attention to detail. Proficiency with Word and Excel and bilingual English/Spanish is preferred to support a diverse client base.

Qualifications

• High School diploma or equivalent.
• 1–2 years secretarial/clerical/administrative experience.
• Computer literate with Microsoft Windows and Microsoft Office.
• Bilingual English/Spanish preferred.
• Strong reading comprehension and organization skills.

Responsibilities

• Answer and direct incoming calls and messages promptly.
• Prepare invoices, reports, memos, letters, and other documents.
• Maintain department calendar and coordinate scheduling/travel arrangements.
• Open, sort, and distribute mail and equipment; manage filing systems.
• Perform basic bookkeeping and data entry tasks.
• Support training materials and office supply purchases as needed.

Skills

Organizational skills

Time management

Customer service

Phone etiquette

Clerical experience

MS Word

MS Excel

Data entry

Bilingual English/Spanish

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Database systems

Job description

Southwest Key Programs is seeking an Administrative Assistant to provide comprehensive secretarial support in a busy office. You will manage phones, greet visitors, file, prepare reports, and maintain calendars and correspondence.

The role requires strong organization, reliable time management, and attention to detail. Proficiency with Word and Excel and bilingual English/Spanish is preferred to support a diverse client base.