Executive Admin & City Operations Coordinator

City of Tolleson; Tolleson (AZ); On-site; USD 70,000 - 99,000; Full time

Job summary

The City of Tolleson is seeking a qualified Management Support Coordinator (Executive Administrative Assistant) to provide executive‑level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team.

Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, onboarding, workspace logistics, and vendors; and supporting procurement, budget

Qualifications

• Bachelor’s degree and two years of directly related experience, or an equivalent combination of education and experience.
• Must possess and maintain a valid Arizona driver’s license.
• Bilingual proficiency in Spanish and English is required.

Responsibilities

• Provides executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team.
• Manages calendars and meetings; prepares agendas, correspondence, presentations, reports, and briefing materials.
• Coordinates events, onboarding, workspace logistics, and vendors; supports procurement, budget tracking, records management and office operations.
• Serves as liaison and welcoming point of contact for City leadership, departments, and external stakeholders while handling confidential information with discretion.
• Manages multiple projects in a fast-paced environment and supports community relations efforts aligned with City goals and Council priorities.

Skills

Calendar management

Communication

Customer service

Multitasking

Time management

Interpersonal skills

Data entry

Budget tracking

Problem solving

Vendor coordination

Education

Bachelor’s degree

Two years related experience or equivalent

Job description

The City of Tolleson is seeking a qualified Management Support Coordinator (Executive Administrative Assistant) to provide executive‑level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team.

Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, onboarding, workspace logistics, and vendors; and supporting procurement, budget