Management Support Coordinator – Employee Resources / Information Technology

Jimmy Jazz; Tolleson (AZ); On-site; USD 70,000 - 73,000; Full time

Job summary

The City of Tolleson is seeking a Management Support Coordinator to provide advanced administrative, executive, and project support to Employee Resources and Information Technology. This role coordinates complex assignments, meetings, communications, documentation, and special projects requiring organization and independent judgment.

Qualifications include a bachelor’s degree and two years of related experience, or an equivalent combination, plus a valid Arizona driver’s license.

Qualifications

• A bachelor’s degree and two (2) years of directly related experience; or an equivalent combination of directly related education and experience.
• Valid Arizona driver’s license required.

Responsibilities

• Provide advanced administrative, executive, and project support to the Deputy City Manager and Information Technology Manager.
• Coordinate complex assignments, meetings, schedules, communications, vendors, contracts, and records.
• Prepare correspondence, reports, presentations, policies, procedures, workflows, and other operational resources; maintain project documentation.

Skills

Intergovernmental affairs

Customer service principles

Quality assurance

Cross-functional organization

Office technology

Data entry / databases

Communication skills

Multitasking

Problem solving

Education

Bachelor's degree

Two years related experience

Tools

Computer applications

Job description

• Base Pay $70,481.78 - $72,800.00 / Year
• Employee Type FT Exempt
• Required Degree 4 Year Degree
• Manage Others No

Contact information

• Name Employee Resources Department
• Phone [phone]
• Email [e-mail]

Description

The City of Tolleson is seeking qualified candidates for the position of Management Support Coordinator – Employee Resources/Information Technology. The Management Support Coordinator provides advanced administrative, executive, and project support to the Deputy City Manager and Information Technology Manager. The position coordinates complex assignments, departmental initiatives, meetings, schedules, communications, vendors, contracts, records, deadlines, deliverables, and follow-up activities. It also prepares correspondence, reports, presentations, policies, procedures, workflows, and other operational resources; maintains organized project documentation; supports process improvements; and handles sensitive and confidential information with discretion, sound judgment, organization, and follow-through.

Qualifications

A bachelor’s degree and two (2) years of directly related experience; or an equivalent combination of directly related education and experience. Valid Arizona driver’s license required.

Knowledge of

• Intergovernmental affairs
• Customer service principles and practices
• Quality assurance practice
• Cross-functional organization principles
• Marketing, promotion, and event development principles and practices
• Modern office practices, procedures, and technology

Skills in

• Navigating intergovernmental politics
• Effective interviewing and listening to understand customer needs
• Providing customer service in person, by email, or over the phone
• Organizing information in a meaningful way
• Managing time effectively
• Applying flexibility
• Multitasking
• Critical thinking
• Implementing investigative techniques (based on assignment)
• Prioritizing work
• Entering data into and maintaining applicable databases and/or automated systems
• Performing routine math calculations
• Utilizing a computer and relevant software applications
• Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and other to sufficiently exchange or convey information and to receive work direction

Physical Requirements/Work Conditions

Positions in this class typically require climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, and extreme temperatures.

Full Salary Range : $70,481.78-$72,000.00 Annually D.O.E.

EOE/M/F/D/V/SO

Summary

The City of Tolleson is seeking a Management Support Coordinator to provide advanced administrative, executive, and project support to Employee Resources and Information Technology. This position coordinates departmental initiatives, meetings, communications, documentation, and special projects requiring organization, independent judgment, discretion, and follow-through.

Who we are

We are small, but in the middle of it all. The City of Tolleson is the best place to start or advance your career. Incorporated in 1929, we are committed to providing employees with opportunities for learning and growth. Are you interested in joining our team? If you are passionate about making a difference in the community, the City of Tolleson is looking for people like you.

Core Values