Executive Administrative & Projects Coordinator

Jimmy Jazz; Tolleson (AZ); On-site; USD 70,000 - 99,000; Full time

Job summary

The City of Tolleson is seeking a Management Support Coordinator to provide executive-level administrative support to City leadership, including calendar management, meetings, and preparation of agendas and materials. The role also handles events, onboarding, workspace logistics, and procurement support.

Responsibilities include managing multiple projects in a fast-paced environment while maintaining discretion with confidential information, and acting as a liaison with departments and external

Qualifications

• Bachelor’s degree and two (2) years of directly related experience, or an equivalent combination of education and experience.
• Must possess and maintain a valid Arizona driver’s license.
• Bilingual proficiency in Spanish and English is required.

Responsibilities

• Managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials.
• Coordinating events, programs, onboarding, workspace logistics, and vendors.
• Supporting procurement, budget tracking, records management, and office operations.
• Serving as a professional liaison and handling sensitive information with discretion.

Skills

Customer service

Time management

Multitasking

Bilingual Spanish/English

Communication

Interpersonal skills

Education

Bachelor’s degree

2 years related experience

Tools

Microsoft Office

Job description

The City of Tolleson is seeking a Management Support Coordinator to provide executive-level administrative support to City leadership, including calendar management, meetings, and preparation of agendas and materials. The role also handles events, onboarding, workspace logistics, and procurement support.

Responsibilities include managing multiple projects in a fast-paced environment while maintaining discretion with confidential information, and acting as a liaison with departments and external