Management Support Coordinator - CM

Jimmy Jazz; Tolleson (AZ); On-site; USD 70,000 - 99,000; Full time

Job summary

The City of Tolleson is seeking a Management Support Coordinator to provide executive-level administrative support to City leadership, including calendar management, meetings, and preparation of agendas and materials. The role also handles events, onboarding, workspace logistics, and procurement support.

Responsibilities include managing multiple projects in a fast-paced environment while maintaining discretion with confidential information, and acting as a liaison with departments and external

Qualifications

• Bachelor’s degree and two (2) years of directly related experience, or an equivalent combination of education and experience.
• Must possess and maintain a valid Arizona driver’s license.
• Bilingual proficiency in Spanish and English is required.

Responsibilities

• Managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials.
• Coordinating events, programs, onboarding, workspace logistics, and vendors.
• Supporting procurement, budget tracking, records management, and office operations.
• Serving as a professional liaison and handling sensitive information with discretion.

Skills

Customer service

Time management

Multitasking

Bilingual Spanish/English

Communication

Interpersonal skills

Education

Bachelor’s degree

2 years related experience

Tools

Microsoft Office

Job description

• Base Pay $70,481.78 - $72,800.00 / Year
• Employee Type FT Exempt
• Required Degree 4 Year Degree

Contact information

• Name Employee Resources Department
• Phone [phone]
• Email [e-mail]

Description

The City of Tolleson is seeking a qualified individual interested in joining our team as Management Support Coordinator (Executive Administrative Assistant). This position provides comprehensive executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other assigned departments. Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, programs, onboarding, workspace logistics, and vendors; and supporting procurement, budget tracking, records management, and office operations.

The position serves as a professional liaison and welcoming point of contact for City leadership, departments, and external stakeholders while handling sensitive and confidential information with discretion and sound judgement. This role also manages multiple projects in a fast-paced environment and supports community relations efforts aligned with City goals and Council priorities under the direction of the Deputy City Manager/Chief Government Affairs Officer.

Qualifications

Bachelor’s degree and two (2) years of directly related experience, or an equivalent combination of education and experience. Must possess and maintain a valid Arizona driver’s license. Bilingual proficiency in Spanish and English is required.

Knowledge of:

• Customer service principles and practices
• Quality assurance practices
• Cross-functional organizational principles
• Marketing, promotion, and event development principles and practices
• Modern office practices, procedures, and technology

Skills in:

• Navigating intergovernmental politics
• Effective interviewing and listening to understand customer needs
• Providing customer service in person, by email, or over the phone
• Organizing information in a meaningful way
• Managing time effectively
• Applying flexibility
• Multitasking
• Critical thinking
• Implementing investigative techniques (based on assignment)
• Prioritizing work
• Entering data into and maintaining applicable databases and/or automated systems
• Performing routine math calculations
• Utilizing a computer and relevant software applications
• Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction

Physical Demands

Positions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Working Conditions are in an office setting. Depending on assignment, some travel may be required.

Full Salary Range for Position: $70,481.78 - $98,674.49 annually

Applicants may request a reasonable accommodation, if needed, by contacting Human Resources at 623-474-4989.

EOE/M/F/D/V/S

Summary

The City of Tolleson is seeking a Management Support Coordinator to provide executive-level administrative support to City leadership. This position manages scheduling, meetings, correspondence, reports, events, projects, and office operations while serving as a professional liaison and handling sensitive information with discretion in a fast-paced, collaborative environment.

Who we are

We are small, but in the middle of it all. The City of Tolleson is the best place to start or advance your career. Incorporated in 1929, we are committed to providing employees with opportunities for learning and growth. Are you interested in joining our team? If you are passionate about making a difference in the community, the City of Tolleson is looking for people like you.