Executive Admin & City Leadership Support

CITY OF TOLLESON in; Tolleson (AZ); On-site; USD 70,000 - 99,000; Full time

Job summary

The City of Tolleson is seeking a qualified individual for the role of Management Support Coordinator (Executive Administrative Assistant). This position provides executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other departments.

Responsibilities include managing calendars, preparing agendas and materials, coordinating events, onboarding, workspace logistics, and supporting procurement, budget tracking,

Qualifications

• Bachelor's degree and two years of related experience or equivalent mix of education and experience.
• Valid Arizona driver's license required.
• Bilingual Spanish and English proficiency required.

Responsibilities

• Manage calendars and meetings for City leadership.
• Prepare agendas, correspondence, presentations, reports, and briefing materials.
• Coordinate events, onboarding, workspace logistics, and vendors.
• Support procurement, budget tracking, records management and office operations.
• Serve as liaison to city leadership, departments, and external stakeholders.

Skills

Intergovernmental diplomacy

Interviewing and listening

Customer service

Data entry and databases

Time management

Multitasking

Communication and interpersonal skills

Decision making and discretion

Prioritizing work

Office software proficiency

Education

Bachelor's degree or equivalent experience

Job description

The City of Tolleson is seeking a qualified individual for the role of Management Support Coordinator (Executive Administrative Assistant). This position provides executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other departments.

Responsibilities include managing calendars, preparing agendas and materials, coordinating events, onboarding, workspace logistics, and supporting procurement, budget tracking,