Secretary II

DT Professional Services; Port Hueneme (CA); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Long & short-term disability

401(k) retirement plans (with employer

tuition & certificate reimbursement

Paid time off (vacation/sick/holidays)

Job summary

DT Professional Services in Port Hueneme, CA is seeking a Secretary II to provide administrative and operational support to division leadership. You will manage calendars, coordinate meetings, arrange travel, and handle document routing and correspondence in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, with excellent written and verbal communication skills and the ability to manage competing priorities.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.
• Strong calendar management and scheduling experience supporting senior leadership.
• Experience coordinating meetings, events and travel arrangements (DTS or similar).
• Ability to prepare, format, and route official correspondence per Navy guidelines.
• Excellent organizational skills with high attention to detail.

Responsibilities

• Manage the Division Manager's calendar and optimize productivity.
• Coordinate end-to-end meetings, agendas, rooms, and catering for in-person and virtual events.
• Provide on-site support for conferences and ensure smooth AV setup.
• Process document routing for internal and higher-level signatures.
• Assist with timekeeping reports and travel vouchers in DTS.

Skills

Calendar management

MS Office

Meeting coordination

Travel arrangements

Verbal communication

Written communication

Secret clearance eligibility

Tools

DTS

Waypoints

Job description

Job Summary

DT Pro is seeking a Secretary II to join our team in Port Hueneme, CA. This role provides critical administrative and operational support to division leadership, ensuring efficient day-to-day operations and effective coordination across multiple functions. The ideal candidate is highly organized, detail-oriented, and capable of managing competing priorities in a fast-paced, mission-driven environment.

Responsibilities

• Calendar Management: Strategically manages the Division Manager's schedule to optimize productivity and time management. This includes prioritizing appointments, scheduling meetings, and proactively resolving any conflicts that may arise.
• Meeting Coordination: Responsible for the end-to-end coordination of meetings. This includes preparing and distributing agendas, booking conference rooms, arranging catering, and ensuring all necessary technology and materials are in place for both in-person and virtual meetings.
• Logistical Support: Provides on-site support for conference room meetings, which includes setting up audiovisual equipment, troubleshooting technical issues, and ensuring a seamless experience for all attendees.
• Document routing for internal and higher level signatures, including CO/TD.
• Maintaining the ACIO and D-ACIO calendar, and answering telephone calls on their behalf.
• Makes travel arrangements and creates orders in DTS for division staff. Including DISS visit requests. Prepares vouchers upon travelers’ return.
• Places orders for office supplies in PRT and DLA. Tracks orders and provides status to requester.
• Preparing and scheduling interviews.
• Assisting division managers with timekeeping by running reports and ensuring accuracy of time, as well as ensuring proper approvals are made.
• Preparing and sending formal correspondence IAW the Navy Correspondence Manual.
• Updates the staff directory and seating charts.
• Provide employment verifications.
• Assist various branches with a variety of duties, such as processing personnel actions, creating and managing training classes in Waypoints, issuing credit for training, supporting instructors to ensure training runs smoothly, audits and assembles various files.
• The described tasking requires for the incumbent to perform the duties on-site, however, telework can be considered situationally on a case-by-case basis.

Minimum Requirements

• Willingand able to obtain a Secret government security clearance.
• Experience providing administrative or executive support in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Strong calendar management and scheduling experience supporting senior leadership.
• Experience coordinating meetings, events, and travel arrangements (including DTS or similar systems).
• Ability to prepare, format, and route official correspondence in accordance with established guidelines (e.g., Navy Correspondence Manual).
• Excellent organizational skills with a high level of attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements.

Preferred Qualifications

• Active Secret Clearance

The compensation for this position: $24.45 hourly

**Therange listed represents the company’s good-faith estimate of base compensation for this position at the time of posting. This range reflects what we reasonably expect to pay for the role and may vary based on factors including, but not limited to, geographic location, experience, skills, qualifications, and internal equity. In addition to base salary, this position may be eligible for other forms of compensation, including incentive-based bonuses or commissions, as applicable.

More about DT Professional Services

We’re looking for driven individuals to contribute to our talented & innovative team!

• medical
• dental
• vision coverage
• life insurance
• long & short-term disability
• 401(k) retirement plans (with employer match)
• tuition & certificate reimbursement
• paid time off (vacation/sick/holidays)

We are happy to to offer growth opportunities for you to grow in your career - your success is our success!

DT Professional Services is a HUBZone certified Small Business; highly experienced in building award-winning custom software solutions. Established in 2013, we bring over a decade of experience delivering technology services and solutions that specialize in web & custom application development, project & program management, mobile & cloud computing services.

Our Mission is to provide cutting-edge, customer-oriented technology solutions that maximize value, drive engagement, and empower your business. We do this by employing talented & driven individuals who share the same goals and excitement for the work we do. DT Professional Services believes in fostering collaboration, career growth and building lasting relationships with our employees.