Executive Admin & Board Support Specialist

University Physicians' Association, Inc. (UPA); Knoxville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

University Health Network (UHN) is seeking a full-time Administrative Assistant to provide comprehensive support to the UHN and team members. This on-site role follows a Monday–Friday schedule during normal business hours.

The position coordinates daily administrative operations, meetings, and projects while protecting confidential information and adhering to privacy/HIPAA policies. On-site at the UHN office, you will support multiple teams and committees.

Qualifications

• Two years of administrative assistant experience.
• Intermediate to advanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint).
• Strong written and verbal communication, customer service, and interpersonal skills.
• Excellent organization and time-management with ability to multitask and work independently.
• Strong problem-solving and critical-thinking skills.
• Professional integrity and ability to maintain confidentiality.
• Ability to work collaboratively and build positive working relationships.

Responsibilities

• Provide administrative support to UHN Directors and team members.
• Coordinate and maintain calendars, schedule meetings, and manage invitations, venues, virtual meeting links, and catering.
• Prepare weekly newsletters, educational materials, presentations, and meeting documents.
• Provide administrative support for monthly UHN subcommittee and Board meetings.
• Manage incoming and outgoing correspondence, distribute mail, and promptly route urgent items.
• Greet guests, provide responsive customer service, and manage the UHN main phone line.
• Maintain organized, accessible hard-copy and electronic files while protecting confidential information.
• Monitor and procure office supplies, equipment, and other needed items.
• Help coordinate events and maintain office equipment and file inventories.
• Collaborate effectively with UHN team members and follow organizational policies including privacy and HIPAA.
• Use sound judgment, problem-solving, and attention to detail to support daily operations and assigned projects.

Skills

Microsoft 365

Outlook

Word

Excel

PowerPoint

OneDrive

SharePoint

Communication skills

Interpersonal skills

Confidentiality

Tools

Office equipment

Office procedures

Job description

University Health Network (UHN) is seeking a full-time Administrative Assistant to provide comprehensive support to the UHN and team members. This on-site role follows a Monday–Friday schedule during normal business hours.

The position coordinates daily administrative operations, meetings, and projects while protecting confidential information and adhering to privacy/HIPAA policies. On-site at the UHN office, you will support multiple teams and committees.