Administrative Coordinator for Board & Calendar Support

University Physicians Group; Knoxville (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

University Health Network in Knoxville is seeking a full-time Administrative Assistant to provide comprehensive support to UHN and team members. This on-site role requires strong organizational and communication skills to manage daily operations.

Key duties include calendar coordination, meeting logistics, preparing documents and newsletters, handling correspondence, greeting guests, and ensuring confidentiality and HIPAA compliance. Proficiency in Microsoft 365 is required.

Qualifications

• 2+ years of administrative assistant experience.
• Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint).
• Strong written and verbal communication, customer service, and interpersonal skills.
• Excellent organization and time-management, capable of multitasking and prioritization.
• Strong problem-solving and critical-thinking skills.
• Professional integrity and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to UHN Directors and team members
• Coordinate and maintain calendars, schedule meetings, and manage invitations, venues, virtual meeting links, and catering.
• Prepare weekly newsletters, educational materials, presentations, and meeting documents.
• Provide administrative support for monthly UHN subcommittee and Board meetings.
• Manage incoming and outgoing correspondence, distribute mail, and promptly route urgent items.
• Greet guests, provide responsive customer service, and manage the UHN main phone line.
• Maintain organized, accessible hard-copy and electronic files while protecting confidential information.
• Monitor and procure office supplies, equipment, and other needed items.
• Help coordinate events and maintain office equipment and file inventories.
• Collaborate effectively with UHN team members and follow applicable organizational policies and procedures, including those related to privacy and HIPAA.
• Use sound judgment, problem-solving, and attention to detail to support daily operations and assigned projects.

Skills

Organization

Time management

Written and verbal communication

Customer service

Interpersonal skills

Attention to detail

Team collaboration

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

University Health Network in Knoxville is seeking a full-time Administrative Assistant to provide comprehensive support to UHN and team members. This on-site role requires strong organizational and communication skills to manage daily operations.

Key duties include calendar coordination, meeting logistics, preparing documents and newsletters, handling correspondence, greeting guests, and ensuring confidentiality and HIPAA compliance. Proficiency in Microsoft 365 is required.