Executive Admin Assistant to the Superintendent

Waterford Union High School; Town of Waterford (WI); On-site; USD 52,000 - 79,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

Life and disability insurance

Retirement plan

Paid time off

Flexible spending account

Voluntary insurance

Job summary

Waterford Union High School District is seeking an Administrative Assistant to the Superintendent. You will support the Superintendent and Board of Education, coordinate HR functions, and serve as the first contact for staff, families, and community members.

The role rewards organization, discretion, and a proactive, service-first approach. Responsibilities include board meeting support, HR processes, and district office operations.

Qualifications

• No prior experience required; training provided.
• Strong written communication and attention to detail, especially in official documents and minutes.
• Ability to handle confidential information with discretion and sound judgment.
• Proficiency with Google Workspace and/or Microsoft Office; HR/board software helpful but not required.
• Welcoming, professional presence with the ability to juggle priorities.
• Administrative experience in a school district, HR office, or public sector welcome but not required.

Responsibilities

• Board of Education support: prepare and post agendas, record minutes, administer elections and referendum tasks, coordinate policy reviews with the Superintendent and Neola.
• Human resources coordination: post vacancies, process background checks, issue offer letters; onboard/offboard employees; recruit substitute pool; track trainings and licensure; process FMLA and workers' comp; coordinate wellness initiatives.
• District Office operations: greet visitors, answer calls/emails, manage mail and travel, maintain security database, assist with public records requests, help plan district-wide events.

Skills

Communication

Discretion

Attention to detail

Professional presence

Education

High school diploma

Associate degree / coursework in business or HR

Tools

Google Workspace

Microsoft Office

Skyward

BoardDocs

Frontline

Job description

Waterford Union High School District is seeking an Administrative Assistant to the Superintendent. You will support the Superintendent and Board of Education, coordinate HR functions, and serve as the first contact for staff, families, and community members.

The role rewards organization, discretion, and a proactive, service-first approach. Responsibilities include board meeting support, HR processes, and district office operations.