Executive Administrative Assistant to the Superintendent

Regional School Unit #56; Waterboro (ME); On-site; USD 51,000 - 67,000; Full time

Job summary

Regional School Unit 57 in Waterboro, ME is seeking an Administrative Assistant to the Superintendent to provide high-level executive support to the Superintendent and School Board. The role handles confidential matters, coordinates schedules and board activities, drafts communications, and supports public relations and community outreach.

Reports to the Superintendent of Schools. Full-time, hourly with a salary range of $51,480 to $67,433 and an emphasis on discretion and professionalism in a

Qualifications

• High school diploma or equivalent.
• Valid State of Maine Department of Education Fingerprint certification.
• Experience supporting executive leadership, preferably in a public school district.
• Discretion, professionalism and attention to detail when handling confidential information.
• Background in communications, public relations or administrative roles with stakeholder interaction.

Responsibilities

• Maintain the Superintendent's calendar and schedule, prioritizing appointments and multitasking.
• Anticipate needs and address administrative and logistical challenges.
• Represent the Office of the Superintendent at district events.
• Draft, edit and proofread professional correspondence, reports and presentations.
• Provide admin support for the RSU 57 School Board by preparing agendas, taking minutes, and attending evening meetings.
• Distribute School Board materials timely and maintain records of agendas, minutes and policies.
• Review and approve staff absence requests per contracts and CBA provisions.
• Build positive relationships with staff, School Board and external partners.
• Manage district live feed and social media content to promote events and announcements.
• Maintain high-detail consistency across communications and digital platforms.
• Maintain confidentiality and exercise sound judgment in sensitive information handling.
• Apply critical thinking and problem-solving to daily tasks.

Education

High school diploma or equivalent

Fingerprint certification

Job description

Regional School Unit 57 in Waterboro, ME is seeking an Administrative Assistant to the Superintendent to provide high-level executive support to the Superintendent and School Board. The role handles confidential matters, coordinates schedules and board activities, drafts communications, and supports public relations and community outreach.

Reports to the Superintendent of Schools. Full-time, hourly with a salary range of $51,480 to $67,433 and an emphasis on discretion and professionalism in a