Executive Admin Assistant to Finance & Contracts VP - Hybrid

RTI International; Durham, Raleigh (NC, NC); Hybrid; USD 77,000 - 95,000; Full time

Job summary

RTI International in North Carolina seeks a Senior Administrative Assistant to support the Finance & Contracts VP and leadership team. You will manage executive calendars, prepare professional correspondence, organize shared files, and coordinate travel to enable smooth operations across the Institute.

You will use Microsoft Copilot and other approved AI tools to boost productivity, and work in a hybrid setup at the RTP Headquarters with three onsite days per week.

Qualifications

• High school diploma and 6 years of executive-level support experience.
• Advanced proficiency with Microsoft 365, including Outlook calendars, Teams, and SharePoint.
• Strong judgment, priority management, and ability to work with limited direction.

Responsibilities

• Monitor leadership priorities and scheduling across executives to anticipate needs.
• Coordinate calendars, travel, meetings, and communications.
• Draft and coordinate leadership communications, presentations, and materials.
• Serve as liaison across staff and coordinate with administrative colleagues.
• Support budgeting, resource forecasting, and compliance activities.

Skills

Microsoft 365 proficiency

Outlook calendar management

Microsoft Teams

SharePoint

Communication skills

Independent thinker

Education

High School Diploma

Tools

Microsoft 365 suite

Outlook

Teams

SharePoint

Job description

RTI International in North Carolina seeks a Senior Administrative Assistant to support the Finance & Contracts VP and leadership team. You will manage executive calendars, prepare professional correspondence, organize shared files, and coordinate travel to enable smooth operations across the Institute.

You will use Microsoft Copilot and other approved AI tools to boost productivity, and work in a hybrid setup at the RTP Headquarters with three onsite days per week.