Senior Administrative Assistant

RTI International; Few (NC); Hybrid; USD 77,000 - 95,000; Full time

Job summary

RTI International in RTP is seeking a Senior Administrative Assistant to support the Finance & Contracts Vice President and leadership team. You will manage executive calendars, prepare professional documents, organize shared files, and coordinate travel for executives and cross-functional teams.

The role emphasizes digital fluency with Microsoft 365, Teams, SharePoint, and AI tools to boost productivity. It offers hybrid work with three days onsite and opportunities to participate in special

Qualifications

• 6 years of experience supporting executives, ideally at the senior level.
• Advanced proficiency with Microsoft 365, Outlook calendars, Teams, and SharePoint.
• Strong judgment to prioritize, resolve conflicts, and escalate when needed.
• Collaborate across organizational levels, listen actively, and communicate clearly.
• Willingness to obtain security clearances as noted by contracts.

Responsibilities

• Manage executive calendars and scheduling for the VP and leadership team.
• Prepare professional correspondence and documents; organize shared files and knowledge resources.
• Coordinate travel arrangements and meetings across the institute.
• Assist with utilization of Microsoft Copilot and approved AI tools to boost productivity.
• Support compliance with corporate and unit procedures; assist HR activities as needed.

Skills

Microsoft 365

Outlook calendar management

Microsoft Teams

SharePoint

Communication

Discretion

Education

High School Diploma

Tools

Microsoft Teams

SharePoint

Outlook

Calendar management

AI tools (Copilot)

Job description

Why RTI

RTI International is an independent, scientific research institute dedicated to improving the human condition. Our vision is to address the world's most critical problems with technical and science-based solutions in pursuit of a better future. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across social, statistical, data, and laboratory sciences, engineering, and other technical disciplines to solve the world’s most challenging problems.

We believe in the promise of science and technical solutions, and we push ourselves every day to deliver on that promise for the good of people, communities, and businesses in the US and around the world. If you are looking for the opportunity to make a real difference, RTI is the place for you.

About the Hiring Group

We are currently seeking a dynamic Senior Administrative Assistant to support the Finance & Contracts Vice President and leadership team, including leadership and strategy-planning activities.

You will provide administrative and operational support through executive Outlook calendar management, preparation of professional correspondence and documents, organization and maintenance of shared electronic files and knowledge resources, and travel coordination. You will coordinate meetings involving executives, staff, cross-functional teams, and participants from across the Institute, including scheduling, agendas, materials, logistics, action items, and follow-up, using technology where appropriate. You will also coordinate recurring commitments, key deadlines, and organizational activities.

To be successful in this role, you must be comfortable learning new technology and using Microsoft Copilot and other approved AI capabilities to improve productivity, information management, meeting preparation, drafting, and routine administrative work.

This role is based at our RTP Headquarters, either as a resident full-time or hybrid, with 3 days per week onsite.

What You’ll Do

• Monitor leadership priorities, scheduling commitments, deadlines, and follow-ups to anticipate upcoming needs and keep important activities on track.
• Exercise judgment in managing calendar priorities, resolving scheduling conflicts, protecting time for key priorities, and coordinating across senior leaders and stakeholders.
• Secure and manage RTI resources using online tools and other mechanisms.
• Demonstrate advanced digital fluency, including creating and maintaining Microsoft Teams and SharePoint workspaces; organizing team information and resources so content is current, accessible, appropriately permissioned, and easy for staff to locate; and training others on system usage.
• Draft and coordinate leadership communications, presentations, announcements, and other materials for internal audiences.
• Act as a liaison for staff working across the organization and collaborate with other administrative staff to facilitate activities.
• Assist management with monitoring and forecasting of operating resources.
• Assist in proper compliance and implementation of corporate and unit procedures.
• May be involved in participation and coordination of special projects.
• May assist with Human Resource activities and documentation related to recruiting, benefits, and employee status changes.
• May provide input to assist management with unit infrastructure planning.

What You’ll Need

• High School Diploma and 6 years of experience, preferably providing support at the executive level
• Advanced proficiency with Microsoft 365, including hands-on experience managing complex Outlook calendars and creating or maintaining Microsoft Teams and SharePoint workspaces, is required.
• Strong judgment and ability to assess and manage priorities and competing demands, resolve scheduling conflicts, and determine when issues require escalation.
• Understand department and organizational structure, operations, policies, and procedures, with the ability to facilitate responses to staff questions and/or communicate information.
• Ability to collaborate effectively across organizational levels, listen actively, and communicate clearly and tactfully, both verbally and in writing.
• Ability to work independently, exercise sound judgment, take initiative, and move work forward with limited direction.
• Attention to detail and accuracy.
• Ability to exercise discretion and appropriately handle confidential or sensitive business and personnel information.
• Ability to obtain proper security clearances as noted by contracts.

EEO & Pay Equity Statements

For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here.

RTI accepts applications to our job openings from candidates with criminal histories or conviction records in accordance with all applicable laws, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

For Applicants in Massachusetts Only:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States. RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.

At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.

Equal Pay Act Minimum/Range

$77,000.00-$95,000.00