Executive Admin Assistant to AVP Team | Ops & Reporting

silverstar; Thayne (WY); On-site; USD 50,000 - 80,000; Full time

Job summary

Silver Star is seeking an AVP Administrative Assistant to provide high-level administrative and operational support to a team of five Area Vice Presidents. The role requires initiative, organization, and a proactive mindset to keep multiple priorities aligned and moving forward with professionalism.

The ideal candidate will be detail-driven, calm under pressure, and able to create efficient processes, handle reporting, and coordinate travel and events.

Qualifications

• Associate degree in a related field plus two years of admin experience.
• Valid Wyoming or Idaho driver's license.
• Must be detail-driven and able to manage multiple workflows.
• Proficiency with MS Office and internal record systems.

Responsibilities

• Perform daily administrative tasks including calendar management and correspondence.
• Manage schedules for five AVPs with prioritization across multiple workstreams.
• Prepare executive summaries and track action items to completion.
• Coordinate travel, events, and vendor communications.
• Develop processes, templates, and reporting to support leadership.

Skills

High-level administration

Multi-tasking

Detail oriented

Communication skills

Self-starter

Education

Associate degree in a related field

Tools

Microsoft Word

Excel

PowerPoint

Job description

Silver Star is seeking an AVP Administrative Assistant to provide high-level administrative and operational support to a team of five Area Vice Presidents. The role requires initiative, organization, and a proactive mindset to keep multiple priorities aligned and moving forward with professionalism.

The ideal candidate will be detail-driven, calm under pressure, and able to create efficient processes, handle reporting, and coordinate travel and events.