Executive Assistant

Performix; Franklin (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

Performix is hiring an organized and proactive Executive Assistant to support three Vice Presidents. You will ensure leadership effectiveness, coordinate a global calendar across time zones, and drive alignment on strategic initiatives.

This role requires discretion, stellar communication, and strong MS Office fluency in a fast-paced, executive environment. The ideal candidate has 5+ years of experience, a track record supporting senior leaders, and the ability to navigate complex priorities and

Qualifications

• 5+ years professional experience.
• Experience supporting senior executives in a dynamic, global environment.
• Strong organizational and time management skills.
• Excellent communication and stakeholder management; ghost writing experience a plus.
• High level of digital fluency with Outlook, Teams, PowerPoint, Excel.

Responsibilities

• Provide proactive executive support across a global calendar and multiple time zones.
• Coordinate leadership rhythms: agendas, briefing materials, and follow-ups.
• Manage calendars for three VPs with 15–20 meetings daily.
• Coordinate with external entities to prioritize requests and calendar changes.
• Plan and manage domestic and international travel with detailed itineraries and expense processes.
• Partner with stakeholders to ensure alignment and timely delivery on key initiatives.
• Handle confidential information with discretion and professionalism.
• Anticipate needs, remove obstacles, and continuously improve processes.
• Coordinate meetings, catering, and setup as required by the VP.

Skills

Executive support

Calendar management

Stakeholder management

Communication

MS Office / Office 365

Education

Degree preferred

Job description

• Prior Experience as Exec Assistant for a VP in a mid to large-size company
• Strong Verbal and Written Skills to communicate on behalf of VP. Including strong digital fluency with MS Suite.
• (Degree Preferred)
• Experience making decisions on priorities in grey situations and able to gauge situations and the politics of the moment to garner support if needed.

Role Overview

• We are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents.
• This role plays a critical part in enabling leadership effectiveness, ensuring seamless operations across global teams, and driving alignment across strategic AI initiatives.
• You will work in a fast-paced, highly visible environment, partnering with stakeholders across geographies and functions while maintaining a strong focus on confidentiality and professionalism.

What You Will Do

• Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals.
• Coordinate leadership rhythms, including preparing agendas, briefing materials, and tracking follow-ups to ensure execution across teams.
• Manage calendars for the three VPs who have 15-20 meetings each daily.
• Coordinate with external entities to decide on prioritization of any requests or changes to calendar.Coordinate with other Exec Assistant’s for other VPs.
• Plan and manage domestic and international travel, including detailed itineraries, logistics, and expense processes.
• Partner closely with stakeholders to ensure smooth communication, alignment, and timely delivery on key initiatives.
• Handle confidential and sensitive information with discretion and professionalism.
• Anticipate needs, remove obstacles, and continuously improve processes to enhance efficiency and effectiveness.
• Coordinate meetings, catering, communication setup if the meeting is set by the VP.

What You Bring

• 5 plus years professional experience
• Experience supporting senior executives in a dynamic, global environment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and stakeholder management capabilities. Proven experience ghost writing communications and ensuring communication follow up.
• High level of digital fluency (e.g., Outlook, Teams, PowerPoint, Excel).
• A proactive, solutions-oriented mindset with strong attention to detail.
• Ability to adapt quickly and thrive in a fast-paced, evolving environment.
• Ability to decipher order of priority for incoming or outgoing needs.Provide gatekeeping ability.

Who You Are

• You are a proactive, detail-oriented professional who thrives on enabling others to succeed.
• You bring a collaborative mindset, strong judgment, and a commitment to inclusion and respect.
• You are comfortable navigating ambiguity, building relationships across diverse teams, and contributing to a positive and supportive team environment.
• You can read situations and determine politics of the situation, know the best course of action in vague situations, able to react quickly to unplanned situations such as travel or conflicting requests.