Executive Admin Assistant (SAP, Confidentiality)

Talentify; The Woodlands (TX); On-site; USD 3,995,000 - 5,001,000; Part time

Job summary

Talentify in The Woodlands, TX is seeking an Administrative Assistant III to provide administrative and operational support to HSE and HR leadership, including VP-level stakeholders. The ideal candidate will have strong SAP experience, excellent organizational skills, and the ability to handle highly confidential information with professionalism and discretion.

This role will support multiple stakeholders, manage administrative processes, coordinate meetings and events, process invoices and

Qualifications

• 2–3 years of hands-on SAP experience.
• Experience processing invoices, expense reports, and financial transactions using SAP.
• Ability to handle confidential and sensitive information with discretion.
• Experience supporting HR/HSE or executive leadership is a plus.

Responsibilities

• Provide administrative and operational support to HSE, HR, and executive leadership teams, including VP-level stakeholders.
• Process high-volume invoices, expense reports, and related documentation accurately and per policies.
• Use SAP/SAP S4 to process expense statements, invoices, and related transactions.
• Compile and maintain departmental records, metrics, and information.
• Monitor, prioritize, and respond to internal and external communications.
• Coordinate meetings, training sessions, events, and logistics.
• Maintain organized files and administrative systems.
• Support multiple stakeholders across HR and HSE functions.

Skills

SAP experience

Confidential information handling

Organizational skills

Microsoft Office 365

Multitasking

Communication skills

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

SAP

SAP S4

Microsoft Office 365

Job description

Talentify in The Woodlands, TX is seeking an Administrative Assistant III to provide administrative and operational support to HSE and HR leadership, including VP-level stakeholders. The ideal candidate will have strong SAP experience, excellent organizational skills, and the ability to handle highly confidential information with professionalism and discretion.

This role will support multiple stakeholders, manage administrative processes, coordinate meetings and events, process invoices and