Senior Executive Assistant to Leaders | Global Coordination

Talentify; Indianapolis (IN); In loco; USD 48.000 - 55.000; Tempo pieno

Descrizione del lavoro

Talentify is seeking an Executive Assistant to provide high-level administrative support to a senior Wave Lead and leadership team in Indianapolis. You will manage calendars, travel, meetings, and documentation to ensure smooth day-to-day operations in a fast-paced, collaborative environment.

The role requires independent work, professional communication in English, and the ability to handle confidential information across multiple time zones.

Competenze

• Associate or Bachelors degree in a related field; Bachelors degree preferred.
• Strong calendar management across sr/executive leaders and time zones.
• Experience coordinating domestic and international travel and expenses.
• Proactive, independent, and confidential executive support.

Mansioni

• Provide comprehensive administrative support to the Wave Lead and leadership team, ensuring professional, proactive, and reliable assistance.
• Manage complex executive calendars, including scheduling, prioritizing, and coordinating meetings across multiple time zones.
• Coordinate and manage domestic and international travel arrangements, including flights, accommodations, and logistics.
• Prepare, process, and track expense reports and related documentation, ensuring accuracy and compliance.
• Plan, organize, and support leadership meetings, including agendas, materials, and presentations.

Conoscenze

Calendar management

Travel coordination

Executive support

Time zone coordination

Expense reporting

English proficiency

Formazione

Associate or Bachelor's degree in a related field

Strumenti

Google Workspace

Microsoft Office

Descrizione del lavoro

Talentify is seeking an Executive Assistant to provide high-level administrative support to a senior Wave Lead and leadership team in Indianapolis. You will manage calendars, travel, meetings, and documentation to ensure smooth day-to-day operations in a fast-paced, collaborative environment.

The role requires independent work, professional communication in English, and the ability to handle confidential information across multiple time zones.