Executive Admin Assistant - Hybrid, Contract-to-Hire

Beacon Hill; Saint Paul (MN); Hybrid; USD 40,000 - 45,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant in the Minneapolis/St. Paul area to support senior leadership in a technology‑focused environment. The role centers on managing executive calendars, drafting communications, and coordinating department initiatives

Hybrid work with onsite presence three days weekly; the contract‑to‑hire path offers long‑term growth and high visibility within a fast‑paced team.

Qualifications

• Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.
• Ability to work independently with minimal supervision.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience handling sensitive and confidential information with discretion.
• Proven ability to take ownership and follow through to completion.
• Strong attention to detail and problem‑solving abilities.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Hybrid environment with onsite attendance three days per week.

Responsibilities

• Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing critical activities.
• Coordinate meetings, events, offsites, team activities, and department initiatives.
• Monitor and manage executive communications, flag urgent items, and track follow‑ups.
• Prepare leaders for meetings by organizing agendas, materials, and pre‑work.
• Take meeting notes and distribute action items as needed.
• Draft, edit, and format correspondence, presentations, and reports.
• Conduct research and compile materials to support decision‑making and planning.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate administrative needs and identify efficiency improvements.
• Support special projects and employee engagement initiatives.

Skills

Administrative support

Calendar management

Communication skills

Organizational skills

Microsoft Office

Confidentiality

Independent working

Executive support

Hybrid work

Education

None

Tools

Outlook

Teams

SharePoint

Job description

Beacon Hill is seeking an Administrative Assistant in the Minneapolis/St. Paul area to support senior leadership in a technology‑focused environment. The role centers on managing executive calendars, drafting communications, and coordinating department initiatives

Hybrid work with onsite presence three days weekly; the contract‑to‑hire path offers long‑term growth and high visibility within a fast‑paced team.