Administrative Assistant

Beacon Hill; Saint Paul (MN); Hybrid; USD 40,000 - 45,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant in the Minneapolis/St. Paul area to support senior leadership in a technology‑focused environment. The role centers on managing executive calendars, drafting communications, and coordinating department initiatives

Hybrid work with onsite presence three days weekly; the contract‑to‑hire path offers long‑term growth and high visibility within a fast‑paced team.

Qualifications

• Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.
• Ability to work independently with minimal supervision.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience handling sensitive and confidential information with discretion.
• Proven ability to take ownership and follow through to completion.
• Strong attention to detail and problem‑solving abilities.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Hybrid environment with onsite attendance three days per week.

Responsibilities

• Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing critical activities.
• Coordinate meetings, events, offsites, team activities, and department initiatives.
• Monitor and manage executive communications, flag urgent items, and track follow‑ups.
• Prepare leaders for meetings by organizing agendas, materials, and pre‑work.
• Take meeting notes and distribute action items as needed.
• Draft, edit, and format correspondence, presentations, and reports.
• Conduct research and compile materials to support decision‑making and planning.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate administrative needs and identify efficiency improvements.
• Support special projects and employee engagement initiatives.

Skills

Administrative support

Calendar management

Communication skills

Organizational skills

Microsoft Office

Confidentiality

Independent working

Executive support

Hybrid work

Education

None

Tools

Outlook

Teams

SharePoint

Job description

Salary: USD29 - USD33 per hour

Administrative Assistant (Contract-to-Hire)

Location: Hybrid, Minneapolis/St. Paul Metro Area (Onsite 3 days per week)

Schedule: Full-Time, Monday-Friday

Pay: Competitive hourly rate during contract period | Conversion salary range: $29-$33/hour equivalent

Beacon Hill is partnering with a growing organization to identify an Administrative Assistant who will serve as a key partner to executive leadership within a technology-focused environment. This individual will provide high-level administrative support to a senior executive and additional department leaders, helping drive organization, communication, and operational efficiency across the team.

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced setting, takes initiative, anticipates needs, and enjoys being a trusted right-hand resource for leadership.

Key Responsibilities

• Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing business‑critical activities.
• Coordinate meetings, events, offsites, team activities, and department initiatives.
• Monitor and help manage executive communications, flagging urgent items and tracking follow‑up actions.
• Prepare leaders for upcoming meetings by organizing agendas, materials, and pre‑work.
• Take meeting notes and distribute action items as needed.
• Draft, edit, and format correspondence, presentations, reports, and other business documents.
• Conduct research, gather information, and compile materials to support decision‑making and planning.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate administrative needs and proactively identify solutions to improve efficiency and organization.
• Support special projects and employee engagement initiatives, including department events and recognition programs.

Qualifications

• Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.
• Demonstrated ability to work independently and proactively with minimal supervision.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience handling sensitive and confidential information with professionalism and discretion.
• Proven ability to anticipate needs, take ownership of tasks, and follow through to completion.
• Strong attention to detail and problem‑solving abilities.
• Proficiency with Microsoft Office Suite and common collaboration tools.
• Comfortable working in a hybrid environment with onsite attendance required at least three days per week.

Preferred Qualifications

• Experience supporting multiple leaders in a corporate or technology‑focused environment.
• Experience coordinating department events, employee engagement activities, or large team meetings.

Why Consider This Opportunity?

• Contract‑to‑hire position with long‑term potential.
• High visibility role supporting executive leadership.
• Opportunity to make a significant impact on team effectiveness and operations.
• Collaborative and professional work environment.
• Exposure to strategic initiatives and senior‑level decision‑making.