Executive Admin Assistant - Hybrid, 12-Month Contract

Apex Systems; Plano (TX); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Life insurance

Disability insurance

401K with match

ESPP

Job summary

Everforth Apex is seeking an Administrative Assistant in Plano, TX to provide confidential support to multiple executives. You will manage calendars, coordinate travel, process expenses, and organize meetings to keep operations smooth.

The role requires 3+ years of experience, strong MS Office skills, and the ability to handle sensitive information with integrity. You should be able to work independently in a hybrid environment and communicate effectively with stakeholders.

Qualifications

• 3+ years of experience as an Administrative Assistant or in a comparable role supporting senior executives.
• Proficiency in MS Office Suite and calendar management.
• Ability to handle confidential and sensitive material with integrity.

Responsibilities

• Provide executive administrative support, including managing schedules, meetings, and travel arrangements.
• Coordinate and respond to correspondence from internal and external groups.
• Proactively manage calendars and resolve scheduling conflicts.
• Prepare meeting minutes and related documents.
• Arrange complex travel plans and itineraries.
• Assist with site-specific activities, access management, and departmental administration.
• Maintain accurate records and process expense reimbursements.
• Communicate with executives and line management to gather and convey information.

Skills

Calendar management

MS Office

Travel coordination

Expense processing

Executive support

Tools

Co-Pilot

Job description

Everforth Apex is seeking an Administrative Assistant in Plano, TX to provide confidential support to multiple executives. You will manage calendars, coordinate travel, process expenses, and organize meetings to keep operations smooth.

The role requires 3+ years of experience, strong MS Office skills, and the ability to handle sensitive information with integrity. You should be able to work independently in a hybrid environment and communicate effectively with stakeholders.