Admin Assistant - Denver

Apex Systems; Denver (CO); On-site; USD 50,000 - 65,000; Full time

Job summary

Everforth Apex, a premier IT services company, seeks an experienced Administrative Assistant to support up to three executives on-site in Denver. This role manages calendars, travel arrangements, expenses, and office operations to maintain a high-functioning work environment.

The ideal candidate has 5+ years of executive support experience, strong MS Office skills, and familiarity with travel/expense systems.

Qualifications

• 5+ years of experience as an Executive Assistant or in a comparable role.
• Ability to work independently, multitask, and handle confidential information.
• Experience supporting senior-level executives.

Responsibilities

• Manage and coordinate daily schedules and calendars for multiple executives.
• Arrange executive travel for domestic and international trips, including flights, hotels and transportation.
• Process and manage expenses for self and supported executives.
• Plan and coordinate employee engagement events of varying sizes.
• Manage building access for employees and visitors.
• Procure and maintain office technology and general office supplies.
• Conduct regular site inspections to ensure safety standards are met.
• Handle multiple priorities and conflicting objectives simultaneously.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Concur

Travel management

Expense management

Procurement platforms

GepSmart

Coupa

SAP Ariba

Executive presence

Interpersonal communication

Job description

Job#: 3045857

Job Description:

Administrative Assistant

Location: Denver, Colorado (On-site 5 days a week)

Duration: 12 months

Role Overview

We are seeking an Office Administrative Assistant to provide support for up to three executives and manage the general oversight of the office space. This role is integral to maintaining a functional and efficient work environment. The position requires a proactive and organized individual capable of managing multiple responsibilities within a dynamic setting.

Key Responsibilities

• Manage and coordinate daily schedules and calendars for multiple executives.
• Arrange executive travel for both domestic and international trips, including flights, hotels, and transportation.
• Process and manage expenses for self and supported executives.
• Plan and coordinate employee engagement events of various sizes.
• Manage building access for employees and visitors.
• Procure and maintain office technology and general office supplies.
• Conduct regular site inspections to ensure safety standards are met.
• Handle multiple and sometimes conflicting objectives, projects, or activities simultaneously.

Required Qualifications

Experience: 5+ years of experience as an Executive Assistant or in a comparable role. Demonstrated ability to work independently, multi-task, and handle confidential material with integrity. Experience interacting with senior-level executives is required.

Skills Required

• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with Concur.
• Familiarity with travel and expense management systems such as MyTravel.
• Knowledge of procurement platforms like GepSmart, Coupa, or SAP Ariba.
• strong executive presence, interpersonal communication skills, and excellent attention to detail, time management, and organizational abilities.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.